Office Manager

Jones Lang LaSalle Incorporated; Birmingham; On-site; GBP 30,000 - 42,000; Full time

Job summary

Jones Lang LaSalle Incorporated is seeking a Birmingham Office Manager to ensure smooth day-to-day operations for a ~110 staff office. The role includes leading a small business support team, providing PA services to the Regional Lead Director, and coordinating facilities, procurement and events.

The ideal candidate will have administration/secretarial experience, strong organization, and excellent communication skills, with the ability to manage diary, meetings, and multiple priorities in a

Qualifications

• Admin/secretary experience required.
• Excellent communicator with strong interpersonal skills.
• Ability to lead a small team and delegate.

Responsibilities

• Oversee Birmingham office operations and co-ordinate support team.
• Provide PA services to Regional Lead Director including diary management.
• Manage office purchases, supplier invoices and events.
• Organise meetings, travel, and office events.

Skills

MS Word

MS Excel

MS PowerPoint

MS Outlook

Adobe PDF

Communication

Organization

Team leadership

Secretarial experience

Tools

Salesforce

Workday

PeopleSoft

Job description

JLL supports the Whole You, personally and professionally.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.We are looking for a Birmingham Office Manager and business team supportAbout JLLWe’re JLL. We’re a professional services and investment management firm specialising in real estate. We help organisations around the world achieve their ambitions by owning, occupying and investing in real estate.If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at JLL!Role PurposeThis role is to ensure the smooth operation and day to day running of the JLL Birmingham office (approx. 110 staff), including co-ordinating and liaising with the secretarial and reception business support team (4 full time staff); and provide PA services to the Lead Director for the region (Midlands). Ideally the person would have some administration/secretarial experience in the property sector, but this is not essential. The successful candidate will be reporting directly to the Regional Lead Director. Full training will be given where necessary.What this job involvesResponsible for the smooth operation of the office, liaising with central teams in Property, HR, Finance, Sustainability, PR and Marketing.Working closely with the Regional Lead Director to manage the above, and support them as their PA in correspondence and diary management (approx. time split being 50% office manager, 15% PA role, 35% business team support)Leading and supporting the business support team, tracking office workload and working with team leads to support the efficient operation of the team (note the secretaries report directly to their team Directors so your role is to co-ordinate and support)Being responsible for and delegating as appropriate office operations such as post collection, cleaning, café supplies, coffee machine operation, maintenance, reception staff, secretarial holiday/sickness cover, hiring of business support staff, Christmas party, staff welcome, inductions and corporate photos etcProvide local support to the central Property team on landlord and tenant matters as well as supporting Risk and Environmental AuditsPrepare client and staff presentations working closely with the Lead DirectorOrganising staff/client lunches/dinners and corporate office eventsSupport work experience and graduate events/initiativesSupport the office charity, diversity, community and sustainability events and initiativesManage the Office Purchasing Card, coding correctly and obtaining approvalEnsure supplier invoices are coded and authorised through PeoplesoftHaving a working knowledge of office administration software such as Salesforce, Workday and PeoplesoftReviewing, submitting and recording Lead Director business expensesBooking meetings, travel and accommodation for Lead Director (and associated colleagues)Providing office updates to staffComplete any ad-hoc secretarial tasks for the Lead Director – Press releases, client event invitations, business development and market intel meeting notesYou may be required to undertake other duties from time to time as we may reasonably requireSound like you? To apply you need to be / have:Good knowledge of MS Word, MS Excel, MS Powerpoint and MS Outlook.Good knowledge of Adobe PDF would be required.Comfortable learning new systems and willing to be an early adopterAbility to prioritise workload with an attention to detail and willingness to complete tasks in a timely and efficient mannerGreat organisation skills with ability to lead a small team and delegateAdministration/secretary experience requiredA confident and proactive approach to workExcellent communicator with strong interpersonal skillsAbility to work independently with minimal supervisionWhat you can expect from usYou’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...Apply today at jll.com/careers.If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!Personalized benefits that support personal well-being and growth:JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.About JLL –We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.