Engineering Administrator

Jones Lang LaSalle Incorporated; Greater London; On-site; GBP 25,000 - 35,000; Full time

Job summary

Jones Lang LaSalle Incorporated is seeking an Engineering Administrator for a 15‑month fixed term contract in Greater London. You will support the Operations team, manage supplier orders and time sheets, and help ensure contractual obligations are met.

Key duties include preparing quotations, updating client systems, and producing monthly reports while keeping WIP under three months. Strong admin, planning, and communication skills are essential for success.

Qualifications

• Self-motivated and proactive in delivering admin tasks.
• Act as interface between admin teams and operations.
• Excellent planning, organizing and time management.
• Clear and concise communication with internal and external stakeholders.
• Ability to work effectively in a team environment.

Responsibilities

• Provide administration support to the Operations team and meet contract obligations.
• Raise and chase supplier orders and handle supplier queries.
• Input engineers' timesheets into the relevant systems.
• Compile Customer Monthly Report and other required reports.
• Produce quotations in the required format and in line with process.
• Update information in client systems in a timely manner.
• Liaise with the operations team from engineer to director level.
• Raise AWS sheets in a timely and accurate manner and chase backlogs.
• Keep WIP below three months and monitor progress.
• Cover other team members' annual leave and sickness.
• Compile information for credit notes and invoices as needed.
• Deal with invoice queries and resolve them promptly.
• General filing and organisation of the work area.
• Attend team briefings and follow administration procedures.

Skills

Administrative support

Time management

Communication

Teamwork

Planning

Job description

JLL supports the Whole You, personally and professionally.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.We are looking for an Engineering Administrator to join one of our award winning corporate sector clients on a 15 month fixed term contract.You will play a pivotal role within this contract by supporting the wider team and ensuring we deliver our contractual obligations. The main duty of this role is to provide administration support to the Operations team and help them fulfil our contract obligations to our clients.Main Roles & Responsibilities:· Understand, anticipate and delivery customer (internal and external) needs while building effective relationships.· Raising and chasing of supplier orders including dealing with supplier queries.· Input engineers time sheets onto the relevant systems.· Compiling of Customer Monthly Report, and other reports as required to enable the Company to fulfil its contractual obligations.· Produce quotations in the required format and in line with agreed process.· Updating and uploading information to the client’s systems as required in a timely manner.· Liaison with the operations team from engineer to director level.· Raising of AWS sheets in a timely and accurate manner and chasing old AWS’s.· Focus on WIP and keeping it below 3 months.· Covering other team members annual leave and sickness.· Compiling all information required for credit notes to be raised.· Dealing with invoice queries and achieving a suitable resolution.· General filing and organisation of work area.· Raising of invoices for completed works in a timely manner.· Carry out other general administration duties as required from time to time.· Ensure that the Company is presented in a good light at all times.· Follow Company administration procedures.· Carry out any other reasonable instruction from the line manager, their line managers or member of the senior management team.· Attend team briefings as required.· Co-operate with the company to allow it to fulfil its moral and legal duties and obligations.Person Specification:· Self-motivated· Act as the interface between,” Be the many faces of the admin support”,· Teamwork - actively contributes to the team and strives to improve teams’ effectiveness through personal commitment.· Planning, Organizing & Executing – able to understand the priorities, plan and organize the work and manage own time to deliver within the expected timescales.· Communication – communicates clearly and concisely, impressing others and ensuring understanding of all relevant information in all circumstances.#LI-JB2If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!Personalized benefits that support personal well-being and growth:JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.About JLL –We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.