Office Administrator (REF: OA0826)

Irwin M&E Limited; Antrim and Newtownabbey District; Hybrid; GBP 18,000 - 26,000; Full time

Benefits offered by this job

Health cash plan

Maternity leave

Team building days

Recognition award

Holiday buyback

Job summary

Irwin M&E Limited in Mallusk, Northern Ireland, is seeking an Office Administrator to support contract managers, manage data, and help drive efficient service delivery.

The role requires strong Excel skills, good communication, and the ability to work in a team while meeting deadlines; training and development opportunities are offered.

Qualifications

• Excellent communication and organisational skills are required.
• Able to work as part of a team and prioritise workload.
• Strong attention to detail and ability to meet deadlines.
• Proficient in handling high volumes of data accurately.

Responsibilities

• Assist Contract Managers with planning, scheduling and job execution.
• Prepare sales invoices and supporting documentation.
• Collaborate with Accounts and Service departments to maintain records.
• Create and update financial and other data records/databases.
• Maintain service levels and KPIs with clients and prepare management reports.
• Handle telephone duties as required.

Skills

Organisational skills

Communication skills

Telephone manner

Deadline driven

Tools

MS Excel

Job description

Salary: Remuneration Package will be competitive and in line with experience

Location: Mallusk Office

Irwin M&E is driven by values based on loyalty, safety, innovation and success

Job Description

The role of Office Administrator, will be pivotal to Irwin M&E’s ongoing growth and success and will include:

• Working alongside the Contract Managers in planning, scheduling and carrying out work.
• Preparation of sales invoices and relevant supporting documentation
• Working with the Accounts and Service departments
• Creating and updating records and databases with financial and other data
• Maintaining service levels and Key Performance Indicators with clients
• Preparation of commercial reports for management team and clients
• Undertake telephone management duties when required

Candidate Profile

• Ability to be organised and work as part of a team
• Good Knowledge of MS Excel is required
• Excellent communication skills are required
• Able to process high volumes, whilst maintaining accuracy
• Able to adhere to deadlines
• Confident telephone manner

The ideal candidate will be competent in prioritising and working with little supervision, and be willing to attend seminars and courses where required while working within Irwin M&E’s guidelines.

This job description is intended to give the post holder an appreciation of the role envisaged for the Administrator and the range of duties to be undertaken.

It does not attempt to detail every activity. Specific tasks and objectives will be agreed with the post holder at regular intervals.

The Company Offers

• Ongoing training and development opportunities
• Working alongside experts in their field
• Health cash plan including compensation for dentistry and optical well being
• Enhanced maternity and paternity leave
• Additional holiday increase with length of service
• Team building and activity days
• Monthly employee value-based recognition award – monetary gift
• Health, wellbeing and social calendar of events
• Long service awards
• Enhanced marriage leave
• Holiday sell back scheme
• Kingsbridge Membership Club

We are a Responsible Body for AccessNI. A disclosure check will be undertaken; however, a criminal record will not necessarily be a bar to obtaining this role. Our policy on the recruitment of ex-offenders is available on request.

Closing date for applications is Friday 4th September at 4pm.