Office & Facilities Manager: Lead a Small Support Team

Depaul UK; Greater London; On-site; GBP 30,000 - 40,000; Full time

Benefits offered by this job

Training & development

Flexible working

Annual leave 26 days

Pension 7% employer contributions

Employee Assistance Programme

Discounts & health plan

Death in service benefit

Job summary

Depaul UK is seeking an experienced Office Manager to run the London office and lead the dispersed Business Support Team (2–3 FTE). The role covers facilities, procurement, health and safety, budgeting and project work such as moves and refurbishments.

You will balance hands-on administration with service improvement, building relationships organisation-wide and ensuring a safe, inclusive workplace.

Qualifications

• Experience leading a small team in business support, administration, or facilities.
• Experience coordinating office facilities, suppliers and services.
• Experience managing budgets, purchasing, or financial administration.

Responsibilities

• Line manage the dispersed Business Support Team (2–3 FTE) with supervision and performance management.
• Oversee day-to-day running of the London office and be first contact for visitors.
• Manage facilities, equipment, supplies and services, including stationery and kitchen supplies.
• Liaise with landlords, contractors, suppliers and service providers; escalate issues as needed.
• Work with Health and Safety to maintain safe workplace, records, risk assessments and audits.
• Prioritise team work to meet deadlines and improve administrative processes.
• Support budgets, manage office card and petty cash, assist purchasing.
• Maintain records for contracts and suppliers; ensure value and quality.
• Support leases and facilities contracts for three regional offices.
• Coordinate moves, refurbishments and changes to working arrangements.
• Provide admin support to leadership; organise meetings, events, travel and accommodation.
• Support environmental initiatives and collaborate with Governance, Health and Safety, Finance, People, IT and Facilities.

Skills

Microsoft 365

Team leadership

Office management

Budgeting & purchasing

Tools

CRM or organisational management systems

Job description

Depaul UK is seeking an experienced Office Manager to run the London office and lead the dispersed Business Support Team (2–3 FTE). The role covers facilities, procurement, health and safety, budgeting and project work such as moves and refurbishments.

You will balance hands-on administration with service improvement, building relationships organisation-wide and ensuring a safe, inclusive workplace.