Office & Events Coordinator - Maternity Cover

PROPER SNACKS; Nuneaton; On-site; GBP 26,000 - 32,000; Full time

Job summary

PROPER SNACKS is seeking an Office & Events Coordinator on a maternity contract based at the Nuneaton factory. The role focuses on day‑to‑day running of the office, planning site‑wide events and culture initiatives, supervising cleaners and providing PA support to the Operations Leader.

You will engage with factory and office teams in a fast‑paced environment, drive welcoming on‑site experiences, and collaborate with the People & Culture function to embed company values.

Qualifications

• Previous experience in an events, office management or PA role is a plus.
• Proven organisational skills and ability to manage multiple tasks.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office tools (Outlook, Word, PowerPoint and Excel).

Responsibilities

• Lead on the upkeep of our Nuneaton office and communal spaces, working with the facilities team to ensure necessary repairs and improvements.
• Co‑ordinate with external suppliers and contractors to ensure quality service and compliance with project requirements.
• Manage office supplies and stationery and vendor relationships.
• Manage weekly food orders for team breakfasts, events and meetings.
• Supervise the team of domestic cleaners, ensuring cleaning standards are consistently met and the site remains safe, well‑maintained and welcoming, including arranging absence cover, holidays and stock.
• Ensure every new member of the team at site is welcomed and immediately feels at home.
• Plan and execute a calendar of culture‑building initiatives and events while effectively managing budgets and resources to maximise impact and cost efficiency.
• Establish routines and rituals that bring people together.
• Work with the People & Culture Director to embed our values in cultural activity.
• Attend, administer and organise the PS Employee Forum.
• Provide PA support to the Operations Director including managing complex calendars, scheduling meetings, expenses, administrative support
• Assist in coordinating Supply Chain rhythms and routines and organising offsite events

Skills

Organisational skills

Written communication

Verbal communication

Multitasking

Tools

Outlook

Word

PowerPoint

Excel

Job description

We are looking for a standout Office & Events Coordinator (Maternity Contract) to support our Nuneaton-based teams and help create an exceptional working environment. Sitting within our People & Culture team but working closely with our Operations Leader, this role plays a key part in keeping our site running smoothly and our people feeling welcomed, supported and connected. This is an exciting opportunity to make a real impact on culture, events and day‑to‑day experience at the Factory.

Please note that this is a maternity cover contract and is based at our Nuneaton factory. While there will be some flexibility for hybrid working over time, it is important that the successful candidate spends the majority of their week on‑site during the initial period, given the hands‑on nature of the role and the need to build strong relationships across the business.

The Person

This person will be highly organised, proactive and energised by working in a fast‑paced environment. They will be warm, approachable and obsessed with people—someone who can confidently engage with everyone across our factory and office teams. Creative yet practical, they’ll balance fun cultural initiatives with a high volume of varied administrative and operational tasks, all while role‑modelling our PROPER SNACKS values.

The Role

This role focuses on the day‑to‑day running and upkeep of our Nuneaton office space; the planning and delivery of site‑wide events and culture‑building moments; the supervision of our team of domestic cleaners; and providing PA support to our Operations Leader.

Responsibilities

• Lead on the upkeep of our Nuneaton office and communal spaces, working with the facilities team to ensure necessary repairs and improvements.
• Co‑ordinate with external suppliers and contractors to ensure quality service and compliance with project requirements.
• Manage office supplies and stationery and vendor relationships.
• Manage weekly food orders for team breakfasts, events and meetings.
• Supervise the team of domestic cleaners, ensuring cleaning standards are consistently met and the site remains safe, well‑maintained and welcoming, including arranging absence cover, holidays and stock.
• Ensure every new member of the team at site is welcomed and immediately feels at home.
• Plan and execute a calendar of culture‑building initiatives and events while effectively managing budgets and resources to maximise impact and cost efficiency.
• Establish routines and rituals that bring people together.
• Work with the People & Culture Director to embed our values in cultural activity.
• Attend, administer and organise the PS Employee Forum.
• Provide PA support to the Operations Director including managing complex calendars, scheduling meetings, expenses, administrative support
• Assist in coordinating Supply Chain rhythms and routines and organising offsite events

Requirements

• Previous experience in an events, office management or PA role is a plus.
• Proven organisational skills and ability to manage multiple tasks.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office tools (Outlook, Word, PowerPoint and Excel).

About PS

PROPER SNACKS is the home of PROPER and Eat Real. The UK’s fastest-growing major snacks company.

We’re a diverse team of builders, thinkers, creators and makers -based in London and Nuneaton and serving snackers across Europe. Our brilliant team are united by an insatiable curiosity and driven by an entrepreneurial spirit.At PROPER SNACKS, we don’t sit still. We scale fast, dream big and back our people to make stuff happen. Our values keep us grounded:Be builder. Dream bigger. Seriously fun.

Whether you're joining us in London – where the brands are built, and big ideas take flight. Or in Nuneaton where magic happens in our factory and every bag gets made – you’ll be part of a team shaking up the snacking world.Get a flavour of what life is like at PROPER SNACKS here.

LDN – Drummond Street – London – NW1 3HP

NUN – Townsend Dr – Nuneaton – CV11 6TJ

Our Approach

PROPER and Eat Real is an equal opportunities employer and we do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability, or age.

Please let us know if there is anything we can do to accommodate you to participate fully in the recruitment or interview process.