Office Coordinator (Short Term Temp)

proSapient; London; On-site; GBP 25,000 - 35,000; Part time

Job summary

proSapient is seeking an Office and Event Coordinator to oversee the smooth running of their London office. This pivotal two-month role encompasses reception duties, facility management, and event coordination while fostering a positive environment. The ideal candidate should be motivated, organized, and capable of managing various tasks with a flexible approach.

Benefits

Tenure Gifts - Vouchers, extra holiday and sabbaticals.

Remote working flexibility for up to 20 days a year.

Employee Assistance Programme for wellbeing support.

Enhanced Maternity & Paternity pay.

Annual Leave - 25 days + bank holidays.

Online support for mental fitness via MyMindPal app.

Corporate Events for team celebrations and collaborations.

Qualifications

• Great relationship builder – both internal and external.
• Organised with high attention to detail.
• Flexible approach with natural resilience.

Responsibilities

• Manage reception duties and office supplies ordering.
• Coordinate internal events and create marketing materials.
• Oversee building maintenance and liaise with management.

Skills

Excellent verbal and written communication skills

Customer service skills

Organization and time management

Relationship building

Attention to detail

Flexible approach

Job description

Every day, somewhere in the world, important decisions are made. Whether it is a private equity company deciding to invest millions into a business or a large corporation implementing a new strategic direction, these decisions impact employees, customers, and other stakeholders.

Consulting and private equity firms come to proSapient when they need to discover knowledge to help them make great decisions and succeed in their goals. It is our mission to support them in their discovery of knowledge.

We help our clients find industry experts who can provide their knowledge via interview or survey: we curate this knowledge in a market-leading software platform; and we help clients surface knowledge they already have through expansive knowledge management.

Due to the rapid growth of the business, we are looking to hire an Office and Event Coordinator on a two-month basis. This person will be at the forefront of the business and manage a broad range of office management, administrative, and support duties. This is a pivotal role to ensure the smooth running of the London office and requires a self-motivated and highly organized person with a flexible approach and a ‘can do’ attitude.

Key duties in this role will include:

Office and Facilities Management

• Reception Duties – The first point of contact for guests, showing them to the correct meeting room, and announcing them to their host

• Accountability for post distribution and courier bookings for the business

• Miscellaneous orders for pantry and office supplies

• Receipt and storing away of all deliveries to the office, such as stationary, pantry items, and IT equipment

• Meeting room management: Manage meeting room bookings, organize refreshments, stationery supplies, and catering for external guests (where relevant)

• Preparation of keys and security cards for new joiners

• Building Maintenance - report and address maintenance requests / issues.

• Main point of contact for Building Management / Security Team.

• Assistance in coordination of staff photos and ordering of new joiner caricatures.

Events and Marketing

• Hospitality set-up assistance regarding internal events.

• Creation of marketing material for internal social events

• Organizing yearly corporate team outings with a support group.

• Sourcing vendors, venues, entertainment, and catering for events as large as 120 attendees.

Key Skills needed for this role include:

• Personable and helpful, with a roll-up-sleeves attitude

• Excellent verbal and written communication skills

• Customer service skills and experience, preferred

• Organised with high attention to detail

• Flexible approach with natural resilience in response to a variety of work challenges

• Great relationship builder – both internal and external

• Organisation, time management, and prioritization skills with the ability to handle a complex and varied workload.

Benefits:

What we can offer you:

• Tenure Gifts - Vouchers, extra holiday and sabbaticals for each year of employment.

• Enjoy the flexibility of working remotely for up to 20 days each year, allowing you to tailor your work environment to your needs and embrace a change of scenery.

• Employee Assistance Programme - Access to a health and wellbeing service that offers personalised advice and support from specialist teams.

• Enhanced Maternity & Paternity pay.

• Annual Leave - 25 days + bank holidays which includes a week's closure over the Christmas period to fully reset.

• MyMindPal app - Online support for mental fitness that helps people to stress less and enjoy life more

• Corporate Events - From quarterly gatherings to our annual winter & Summer parties, we love to celebrate, collaborate and have fun together!

We are committed to building an inclusive workplace – did you know that marginalized groups are less likely to apply to jobs unless they meet every requirement listed? If you are interested in the above role, but don’t necessarily tick every box, we encourage you to apply anyway – this role could still be a great match! Take a look at our diversity statement here.