Office Coordinator

Fidarsi; Greater London; On-site; GBP 26,000 - 38,000; Full time

Job summary

Fidarsi, partnering with a leading Investment Manager, invites applications for an Office Coordinator to join London office on a 12-month maternity cover contract. You will support the day-to-day operations and ensure a first-class experience for staff and visitors.

The role requires organised, proactive individuals with strong MS Office skills, experience in fast-paced environments, and the ability to manage multiple tasks and stakeholders across HR, Finance and EA teams.

Qualifications

• Experience as Office Coordinator/Office Assistant or similar administrative role.
• Experience in financial services or fast-paced corporate environments preferred.
• Highly organised with meticulous attention to detail.
• Excellent communication and interpersonal skills.
• Proactive and comfortable working with stakeholders at all levels.
• Proficient with Microsoft Office.

Responsibilities

• Support day-to-day running of the London office.
• Coordinate office suppliers, contractors and service providers.
• Assist with facilities, maintenance and general office needs.
• Manage meeting rooms and coordinate internal meetings and events.
• Order office supplies and refreshments.
• Support internal hospitality and keep meeting areas presentable.
• Assist with new start onboarding and leaver processes.
• Collaborate with HR, Finance and EAs across the business.
• Support employee events and office culture initiatives.
• Provide general admin support and ad-hoc projects.

Skills

Office coordination

Organisational skills

Communication skills

Stakeholder management

Tools

Microsoft Office

Job description

Office Coordinator – 12-Month Maternity Cover

Fidarsi is partnering with a leading Investment Manager to appoint an Office Coordinator to join the business on a 12-month maternity cover contract.

This is a fantastic opportunity to join a high-performing, fast-paced environment, supporting the smooth day-to-day running of the London office and providing a first-class experience for employees and visitors.

Key Responsibilities:

• Supporting the day-to-day running of the London office
• Coordinating with office suppliers, contractors and service providers
• Assisting with facilities, maintenance and general office requirements
• Managing meeting rooms and helping to coordinate internal meetings and events
• Ordering office supplies, refreshments and other office essentials
• Supporting internal hospitality and ensuring meeting areas are well presented
• Assisting with new starter onboarding and leaver processes
• Working closely with HR, Finance and Executive Assistants across the business
• Supporting employee events and initiatives that contribute to a positive office culture
• Providing general administrative support and assisting with ad-hoc projects as required

About You:

• Previous experience within an Office Coordinator, Office Assistant or similar administrative role
• Ideally experienced within financial services, professional services or another fast-paced corporate environment
• Highly organised with excellent attention to detail
• Confident managing multiple tasks and changing priorities
• Strong communication and interpersonal skills
• Proactive, approachable and happy to get involved across the office
• Professional and comfortable working with stakeholders at all levels
• Proficient in Microsoft Office

This is an excellent opportunity for an organised and enthusiastic Office Coordinator to join a well-established investment firm with a fantastic culture and an experienced, collaborative team.