Office & Events Coordinator - 12 months

Siemens; Chatham; Hybrid; GBP 26,000 - 36,000; Full time

Benefits offered by this job

Hybrid working

Pension plan

26 days annual leave

Job summary

Siemens in Chatham is seeking an Events & Office Coordinator on a maternity-cover 12-month contract to manage coordination of events and office locations for the EMEA business. You will partner with internal and external stakeholders to plan, implement and report on industry tradeshows, conferences, and association events to drive sales and services pipeline.

The role also serves as the central contact for office-based queries, with responsibilities spanning budgeting, venue and travel

Qualifications

• Experience coordinating multiple events and office operations.
• Ability to manage stakeholders across Product, Services and Sales.
• Strong written and verbal communication; detail-oriented and organized.

Responsibilities

• Lead planning and delivery of external and internal events including budgeting and follow-up.
• Coordinate events across clients conferences, trainings, webinars and third-party events.
• Manage office operations, facilities, mail, and vendor relations.
• Support travel and entertainment arrangements for EMEA leadership.

Skills

Event coordination

Office coordination

Stakeholder management

Communication skills

Travel coordination

Team collaboration

Tools

Microsoft Office

Salesforce

Marketo

Job description

Vacancy: Events & Office Coordinator (Maternity Cover)

Location: Chatham

Duration: 12 months (FTC)

We are currently seeking an Events & Office Coordinator to join our growing team. This position will focus on the coordination of events and office locations for our EMEA business. You will partner with internal and external stakeholders to manage planning, implementation, and reporting across all industry tradeshows, conferences, and association events to drive sales & services pipeline.

This includes events that generate leads and awareness for our sales teams as well cross-sell & upsell opportunities, and retention. The role will also be the central contact point for all office-based queries.

You’ll make a difference by

As an Event Coordinator:

• Lead the planning and delivery of external and internal events, including budgeting, planning, logistics and post-event follow up
• Partner with key stakeholders across Product, Services, and Sales to align event activity with annual business objectives.
• Manage a diverse range of events, including client conferences, training sessions, sales kick-offs, webinars, and third-party events.
• Coordinate event marketing and communications through Marketo and Salesforce, ensuring effective lead tracking and follow-up.
• Work with internal and external creative partners to develop event materials.
• Support EMEA leadership with travel and entertainment arrangements

As our Office Coordinator:

• Manage office operations, including supplies, meeting room coordination, and staff supplies and communication.
• Oversee facilities and property management, including internal, maintenance and vendor relationships.
• Coordinate incoming and outgoing mail and manage office service providers.
• Maintain a well-stocked, efficient, and welcoming office environment.

What we're looking for?

• Ability to thrive in a fast-paced environment, problem-solving under pressure.
• Excellent written and verbal communication skills.
• Strong IT skills, including Microsoft Office and Salesforce.
• Proven ability to build effective relationships with colleagues, clients, vendors, and contractors.
• Strong organisational skills, attention to detail, and effective time management.
• High levels of professionalism, integrity, and personal drive.
• Ability to manage competing priorities and work collaboratively within a team.
• Experience coordinating multiple activities or events simultaneously.
• Willingness to travel as required to support and manage events

What we offer you:

• Competitive salary plus a diverse range of benefits to suit you and your lifestyle
• Hybrid Working: Achieve a healthy work-life balance with our flexible working arrangements
• Pension Plan: Secure your future with our generous pension scheme, with employer contributions up to 10%.
• Time Off: Recharge and rejuvenate with 26 days of annual leave (plus bank holidays), and the option to buy or sell an additional 5 days.
• Opportunities for professional and personal development, we believe a lot in skills and growth, with access to a jam-packed learning platform
• A vibrant and inclusive work environment where you can bring your authentic self to work

We are fully committed to providing equal opportunities and building an inclusive environment where a broad range of backgrounds and perspectives thrive. We embrace the many ways people think, learn, and experience the world and we know that a diverse set of minds drive innovation. So that we can support you to be your best during the application and interview process, please let us know if you have any specific requirements.