Office Coordinator

The Chartered Institute of Building (CIOB); Bracknell; On-site; GBP 30,000 - 32,000; Full time

Benefits offered by this job

Competitive salary

Pension scheme

Life assurance

Job summary

The Chartered Institute of Building (CIOB) is seeking an Office Coordinator to join our Bracknell office on a fixed-term maternity cover contract. You will deliver a professional, welcoming service and coordinate meetings and office services to support the Governance team.

Key duties include arranging travel, managing facilities and safety compliance, and providing efficient administrative support. The role requires strong IT skills, excellent communication, and the ability to work under

Qualifications

• Excellent written and verbal communication across levels.
• Strong administration including diary, travel and meetings.
• Highly organised with ability to manage busy workloads.
• Proficient in MS Word, Excel, PowerPoint and Outlook; SharePoint experience useful.
• Ability to write clear reports for internal/external use.
• Capable of working under pressure and meeting deadlines.
• Works well in a team and independently when required.

Responsibilities

• Make and communicate travel and accommodation arrangements cost-effectively.
• Manage day-to-day facilities and services for the Bracknell office.
• Oversee Health & Safety compliance for staff and visitors.
• Provide administrative support across the Governance team.
• Handle courier requests and logistics for CIOB staff.
• Coordinate office access and issue passes for staff/visitors.

Skills

Communication skills

Administration skills

Organisation skills

MS Office / SharePoint

Report writing

Working under pressure

Teamwork

Tools

Word

Excel

PowerPoint

Outlook

SharePoint

Databases

Job description

About Us

Would it inspire you to see the tangible impact of your work on the world? To work for an organisation that is committed to making a positive difference for people everywhere. If so, we could be the organisation for you. We are the Chartered Institute of Building (CIOB), the world's largest and most influential professional body for construction management and leadership.

About the role

As our Bracknell office co-ordinator, you will provide a professional and welcoming service for the Institute’s Bracknell office, co-ordinating meetings and the services of the office.

Key responsibilities will include:

• Making and communicating necessary travel and accommodation arrangements, ensuring these are in place in a timely and cost-effective manner
• Day-to-day facilities and services management of the Bracknell office, ensuring the cleanliness, safety and security of the office space at all times.
• Managing Health & Safety, ensuring that the CIOB’s employees and visitors are fully compliant with Health & Safety and other relevant legislation.
• Providing effective and efficient administrative support across the whole Governance team and others as required.
• Manage the courier process, carrying out any courier requests for CIOB staff, including hubs.
• Co-ordinating access to the office and issuing passes to staff and visitors.

About You

The ideal candidate will have/ be:

• Excellent communication skills both written and verbal, with the ability to communicate effectively at all levels both internally and externally.
• Excellent administration skills, including diary, transport and accommodation management and scheduling complex programmes of appointments and meetings.
• Strong organisation skills with the ability to remain calm under pressure, managing a busy workload and prioritise accordingly.
• Strong IT skills - Word, Excel, PowerPoint, Outlook. Use of databases and SharePoint.
• Ability to write reports for internal and external use delivering information clearly and accurately with strong attention to detail.
• Ability to perform under pressure with tight deadlines and to perform individually as well as a part of a team.

Why Work For Us?

We offer not only the opportunity to make a real difference through your work but also a friendly, flexible, and supportive working environment. Here’s what you can expect:

• Competitive salary.
• 25 days annual leave, rising to 29 days with service, plus bank holidays, birthday leave and Christmas closure.
• Private pension scheme with employer contributions and free pension advice.
• Private medical insurance, including Online GP and Wellbeing Assistance.
• Health Cash Plan, including dental and optical cashback.
• Enhanced family-friendly policies.
• Life assurance.
• Employee Assistance Programme and mental health support.
• Learning and development opportunities tailored to your career aspirations.
• A welcoming and inclusive culture that supports diversity and wellbeing.
• Gold Investors in People accreditation, reflecting our commitment to our colleagues.

Job Title: Office Coordinator

Location: Bracknell / on site

Working Hours: Full time, 36 hours per week

Contract Type: Fixed term contract - Maternity Cover

Salary: £29,547 per year