Office Assistant

Partners Group; Greater London; On-site; GBP 26,000 - 36,000; Full time

Benefits offered by this job

Lunch allowance

On-site dining options

Gym access

Job summary

Partners Group is seeking an Office Assistant to create a welcoming London office experience, supporting events from Town Halls to summer parties and managing day-to-day facilities. The role covers onboarding, compliance support, and administrative tasks to ensure a professional, collaborative workplace.

You will oversee office maintenance, seating arrangements, and supplies while liaising with building management.

Qualifications

• Ability to manage multiple priorities in a fast-paced office environment.
• Strong organisational skills with proactive planning.

Responsibilities

• Plan, organise, and execute business and social events.
• Maintain a well‑kept, compliant office environment and coordinate desk moves.
• Act as First Aider and Fire Warden; support health and safety compliance.
• Provide coverage for Office/Facilities Manager and assist with compliance processes.

Skills

Event planning

Office management

Facilities coordination

Guest liaison

First aid awareness

Job description

What it's about

We are looking for an Office Assistant to play a key role in creating a welcoming, well-organised, and engaging London office experience for our employees, visitors, and wider business community. In this varied role, you will support the smooth running of the office while helping to deliver high-quality business and social events, from town halls and networking sessions to summer parties and larger firmwide events. This is an exciting opportunity for someone who enjoys working with people, takes pride in operational excellence, and wants to contribute to a positive, collaborative, and professional workplace environment at Partners Group.

Main Responsibilities:

Event & Employee Experience

Plan, organise, and execute business and social events, including:

• Business Events: Town Halls, business meetings, network events
• Social Events: Summer Parties and other social gatherings
• Oversee full event lifecycle from planning and set-up through to post-event review
• Large event support: support on larger events, such as Corporate Day and Wildspitz
• Onboarding: Support new joiner processes and employee lifecycle activities

Facilities & Office Management

Ensure a well-maintained, organised, and compliant office environment:

• Conduct frequent inspections of cleaning, maintenance & equipment (M&E), functionality, and overall office appearance
• Serve as a point of contact with building management and oversee outstanding maintenance issues
• Manage seating plans and coordinate desk moves
• Monitor office supplies (groceries, printer stock, stationery)
• Enforce Clean Desk Policy and conduct regular confidential waste clean-ups

Health & Safety

• Maintain Health & Safety compliance
• Serve as a trained First Aider
• Act as a Fire Warden

Administrative Support

• Provide cover for the Office / Facilities Manager as required
• Support PLAS (Personal Line Access Service) activities and document execution
• Offer general administrative support to London office teams without dedicated team assistants
• Support Compliance matters such as the SMCR process management and compliance introductions

What we expect

• Demonstrated ability to manage multiple priorities while maintaining high standards of quality, accuracy, and professionalism in a fast-paced office environment
• Strong organisational skills, with the ability to plan ahead, follow through on tasks, and support smooth day-to-day office operations
• Excellent interpersonal and communication skills, with confidence liaising effectively with colleagues, visitors, vendors, and stakeholders across all levels
• A proactive and solutions-oriented approach to identifying facilities, office management, or employee experience issues and helping resolve them efficiently
• High attention to detail and a strong sense of ownership when supporting events, onboarding activities, compliance-related processes, and administrative tasks
• Collaborative mindset and service-oriented attitude, with a genuine interest in contributing to a positive and inclusive workplace experience
• Flexibility and reliability, with the ability to adapt to changing priorities and provide hands-on support where needed

What we offer

Partners Group is a global financial institution that retains the culture, pace, and agility of a start-up. As a growing firm, we are committed to attracting, developing, and retaining the very best talent by offering a workplace where results are truly recognized and rewarded. We offer a fantastic opportunity for you to grow:

• Competitive compensation, including performance-based bonuses and a daily lunch allowance
• Global professional environment with international exposure, collaborative culture, and opportunities to learn the business from industry leaders and seasoned professionals
• Comprehensive career development through challenging opportunities, hands-on training, dedicated mentorship programs, and our PG Academy learning platform for continuous growth
• Premium facilities including state-of-the-art building, diverse on-site dining options, and complimentary gym access with fitness classes
• Community engagement through office events, team activities, and volunteer opportunities to connect with local communities
• Sabbatical program: one month off after every five years of service to recharge and explore

www.partnersgroup.com