Office Assistant

Buckinghamshire Council; Chalfont St. Peter; On-site; GBP 22,000 - 30,000; Full time

Job summary

Chalfont St Peter CE Academy invites applications for a school office team member who will welcome families, support pupils and staff, and ensure messages reach parents and carers.

You will be an ambassador for the academy, contributing to a warm, professional experience aligned with our Christian ethos. The role covers reception, attendance, communications and general office organisation in a busy school setting.

Qualifications

• Experience in a school environment is desirable.
• Strong administrative and interpersonal skills with attention to detail.
• Good literacy, numeracy and IT skills including Word/Excel.

Responsibilities

• Reception and attendance administration.
• Communications, admissions and general office organisation.
• Manage records, correspondence, calendars, supplies and equipment.
• Support pupil administration and attendance and maintain confidential records.

Skills

Administrative skills

Organisational skills

Communication skills

Literacy

Numeracy

IT skills

Tools

Microsoft Word

Excel

Job description

As a member of our school office team, you will play an important role in creating this positive experience. Whether welcoming a new family to the school, supporting a pupil, assisting a member of staff or ensuring that an important message reaches a parent or carer, the work you do will contribute directly to the smooth running of the school and the wellbeing of our pupils., As one of the first points of contact for our school, you will play an important role in creating a warm, welcoming and professional experience for pupils, parents, carers, visitors and colleagues. You will be an ambassador for Chalfont St Peter CE Academy, representing our vision, values and Christian ethos in everything you do. Working as part of our busy school office, you will provide a wide range of administrative support and help ensure the smooth day-to-day running of the school. No two days are likely to be the same, with responsibilities ranging from reception and attendance administration, to communications, admissions and general office organisation. This is a varied and rewarding role for someone who enjoys working with people, is highly organised and takes pride in providing an efficient and supportive service.

What We Can Offer:

• A warm, welcoming and supportive staff team
• The opportunity to make a meaningful difference every day
• A varied role where every day brings something different
• The opportunity to develop your skills and experience within a supportive environment
• The chance to become an important part of our school community, Welcome and support pupils, parents, carers and visitors, providing a friendly, professional and efficient first point of contact.
• Keep the school office running smoothly, managing records, correspondence, calendars, supplies, equipment and day-to-day administration.
• Support pupil administration and attendance, maintaining accurate and confidential records and assisting with admissions, trips and visits.
• Help deliver effective school communications and events, supporting meetings, parents' evenings, productions and other activities.
• Promote a safe and positive school environment, following safeguarding, confidentiality, data protection and other school procedures at all times. Has strong administrative and organisational skills, with excellent attention to detail and the ability to prioritise tasks and meet deadlines in a busy environment.
• Communicates confidently and professionally, both verbally and in writing, and is friendly, approachable and able to build positive relationships with pupils, parents, colleagues and visitors.
• Has good literacy, numeracy and IT skills, including confidence using Microsoft Word, Excel and other office systems and equipment.
• Is proactive, flexible and able to use their own initiative, remaining calm under pressure and responding positively and effectively when unexpected situations arise.
• Understands the importance of confidentiality, safeguarding and professional conduct, and is committed to supporting the school's Christian ethos, values and the wellbeing of all pupils.

Previous experience of working in a school environment would be desirable, although we would welcome applications from candidates with strong administrative and interpersonal skills who are keen to develop their experience within a school setting.

Chalfont St Peter Church of England Academy is a place where children are inspired to learn, grow and succeed. At the heart of everything we do is our shared vision: "Bringing joy… inspiring success." We are proud to be a nurturing and inclusive school family, where every child is known, valued and encouraged to flourish. Our love of learning underpins all that we do, and we celebrate the unique strengths and talents of each individual. As a vibrant and forward-thinking academy at the centre of our village community, we are proud of the strong relationships between our staff, pupils and families. Together, we create a happy, supportive and inspiring environment where children feel confident to challenge themselves and achieve their very best.