Office Agent

Worldwide Flight Services; Greater London; On-site; GBP 33,000 - 41,000; Full time

Job summary

Worldwide Flight Services is seeking an Office Agent at London Heathrow to support cargo operations with administrative diligence and strong communication.

You will handle inquiries, coordinate flights, track shipments, maintain documents, and ensure compliance with security and safety regulations, while collaborating with carriers and customers.

Qualifications

• Excellent command of the English language in written and verbal communication.
• Customer service experience is key to this role.
• Attention to detail with strong organizational skills.

Responsibilities

• Serve as the point of contact for customers and resolve shipping inquiries.
• Process inbound and outbound flights and coordinate with carriers and drivers.
• Track shipments and provide updates to customers.
• Maintain documentation and ensure compliance with regulations and company policies.
• Capture data into airline systems.
• Report discrepancies and damages; perform general administrative tasks.

Skills

English proficiency

Customer service

Attention to detail

Basic IT skills

Multi-tasking

Air cargo knowledge

Shift flexibility

Job description

Office Agent

Department: Operations

Employment Type: Permanent - Full Time

Location: London Heathrow

Reporting To: Operations Manager

Compensation: £32,865.92 - £40,829.22 / year

Description

Step into the heart of cargo logistics - where every shipment tells a story!

Are you a hard working and committed individual who is keen to work for a global business?

Do you have knowledge or experience in the freight and cargo business?

If so, WFS have an exciting opportunity for you to join our Office Agents Team at London Heathrow.

As an Office Agent you will play a crucial role in facilitating the operations smoothly and ensuring effective communication between the various stakeholders involved in the freight and cargo transportation process. You will be responsible for providing essential administrative support diligently and timeously for all freight and cargo movement while adhering to strict security and safety regulations.

Applying for this position means you are ready to take the next step in your career and contribute to a dynamic and fast-paced environment and become part of our dedicated team at the forefront of the cargo industry.

Your main responsibilities on a day to day basis will be:

• A point of contact for customers to provide assistance with enquiries and resolve any issues that may arise during the shipping process.


• Process inbound and outbound flights and coordinate with carriers, managing the driver's reception, warehouse and parties involved in the transportation chain to schedule pickups, deliveries, and shipments.


• Track shipments in transit and provide updates to customers as needed.


• Ensure all documentation and recordkeeping is accurately maintained and that shipping documents for import and export comply with regulatatory requirements and company policies.


• Capture data entries into WFS and other airlines computer systems.


• Report on discrepancies and damages, providing general administrative tasks and ensuring all industry regulations, customs requirements and shipping laws are compliant against legal and regulatory standards.


• Resolve any service issues that may arise during the shipping process via telephone or email.


• Build relationships and liaise with customer airlines and their customers.

To be successful in this role you will need:

• Excellent command of the English language in both written and verbal communication to effectively communicate with team members, supervisors, and external stakeholders.


• Customer Service experience is key to this role.


• Attention to detail when providing administrative support with strong organisational skills.


• Basic IT skills required to capture relevant information on the various airlines dedicated computer systems.


• Multi-tasking ability and the need to remain calm under pressure and to work against tight deadlines.


• Air cargo knowledge is desirable to understand the industry requirements.


• Flexibility to work shifts including 8 hour shift patterns.

Please note that if you are offered this position, you will be subject to a background check including a criminal record check, 5-year employment history and a drug & alcohol test.

Our Values

Safety

• Always look out for our own and each other's safety.


• Proactively identify safety risks, hazards and unsafe behaviours promptly and courageously.


• Comply with all relevant safety regulations and standards at all times.


• Learn from mistakes and share that learning.

Customer Focus

• Delight customers by actively anticipating their needs, concerns and preferences.


• Offer alternative \"yes\" solutions to \"no\" situations.


• Deliver service excellence and always aim to exceed customer expectations.

Respect

• Appreciate everyone's background, cultural values and opinions at all times.


• Actively listen and understand other's intent and point of view, especially during disagreements.


• Build trusting relationships, demonstrate empathy and care for others.

Excellence

• Always do the right thing. Do it right the first time.


• Demonstrate extreme ownership: See it, Own it, Solve it.


• Adopt a growth mindset: keep learning, stay agile, be resilient.


• Set high expectations, embrace innovation and practice continuous improvement.

Teamwork

• Prioritise SATS Group's interests over one's own and department needs.


• Proactively share resources, ideas and information constructively.


• Build on each other's strengths and ideas to achieve win-win outcomes.