Office Administrator Tlnt1_Ni

Haughey Recruitment; Cookstown; Hybrid; GBP 25,000 - 34,000; Part time

Benefits offered by this job

Work From Home

paid holidays

hybrid working

company pension

Job summary

Our Client, a registered charity, is recruiting an Office Administrator for a 25 hour per week role, over 5 days with the option to work from home 2-3 days per week. Salary: £15.00 per hour (£29,640 pro rata).

The Administrator will play a central role in ensuring the smooth day-to-day running of the charity, providing comprehensive administrative, organisational, and communication support to the chairperson, committee members, members and wider stakeholders.

Qualifications

• A minimum of 5 GCSEs (A*-C) including English Language and Mathematics, or equivalent 2 years experience in a busy Administrative environment
• Excellent organisational skills
• Strong IT skills, including advanced use of Microsoft Excel (data analysis, reporting) and Word.

Responsibilities

• Manage committee members diaries, meetings, agendas and minutes, including attending a monthly out-of-hours committee meeting.
• Provide general administrative support, including filing, correspondence, post and maintaining confidential records.
• Support the planning and delivery of charity events, campaigns and fundraising activities, including venue bookings, registrations and logistics.
• Manage the charitys email inbox and telephone enquiries, responding professionally and directing queries as appropriate.
• Maintain the membership database, process new applications and issue welcome packs.
• Coordinate communications with members, fundraisers, volunteers and other stakeholders.
• Assist with fundraising administration, including merchandise orders and distribution.
• Support basic financial administration, including expenses, payments, budget tracking and monthly banking.
• Assist with volunteer recruitment, including advertising vacancies, arranging interviews and communicating with applicants.
• Produce a bi-annual newsletter and assist with content gathering.
• Provide administrative support for the charitys website and social media channels, including Facebook and Instagram.
• Ensure all records and communications comply with confidentiality and data protection requirements.

Skills

Reception

Office Administration

Database Management

Education

5 GCSEs including English Language and Mathematics

Job description

Our Client is a registered Charity seeking to recruit an Office Administrator for a 25 hour per week role. This will be over 5 days with the option to work from home 2-3 days per week Salary: £15.00 per hour (£29,640 pro rata)

The Role: The Administrator will play a central role in ensuring the smooth day-to-day running of the charity, providing comprehensive administrative, organisational, and communication support to the chairperson, committee members, members and wider stakeholders.

Main Duties & Responsibilities:

• Manage committee members diaries, meetings, agendas and minutes, including attending a monthly out-of-hours committee meeting.
• Provide general administrative support, including filing, correspondence, post and maintaining confidential records.
• Support the planning and delivery of charity events, campaigns and fundraising activities, including venue bookings, registrations and logistics.
• Manage the charitys email inbox and telephone enquiries, responding professionally and directing queries as appropriate.
• Maintain the membership database, process new applications and issue welcome packs.
• Coordinate communications with members, fundraisers, volunteers and other stakeholders.
• Assist with fundraising administration, including merchandise orders and distribution.
• Support basic financial administration, including expenses, payments, budget tracking and monthly banking.
• Assist with volunteer recruitment, including advertising vacancies, arranging interviews and communicating with applicants.
• Produce a bi-annual newsletter and assist with content gathering.
• Provide administrative support for the charitys website and social media channels, including Facebook and Instagram.
• Ensure all records and communications comply with confidentiality and data protection requirements.

Person Specification:

• A minimum of 5 GCSEs (Grades A*-C) including English Language and Mathematics, or equivalent 2 years experience in a busy Administrative environment
• Excellent organisational skills
• Strong IT skills, including advanced use of Microsoft Excel (data analysis, reporting) and Word.

Skills:

• Reception
• Office Administration
• Database Management

Benefits:

• Work From Home
• paid holidays
• hybrid working
• company pension