Office Administrator (Part-Time)

OEConnection LLC; Newbury; On-site; GBP 17,000 - 22,000; Part time

Job summary

OEConnection LLC is seeking a part-time, on-site Facilities & Administrative Support professional for our Newbury office. You will be the go-to on-site for day-to-day needs, coordinating with management and external suppliers to keep the office safe, clean, and functional.

The role requires 3+ years in office administration, UK work rights, and the ability to manage multiple tasks in a fast-paced environment while maintaining discretion and high attention to detail.

Qualifications

• At least 3 years' experience in an office administration support role.
• Legal right to work in the UK.
• Occasional travel to run local errands (<10% of working time).
• Able to bend, lift, stretch or climb to maintain equipment and buildings.

Responsibilities

• Support management with administrative tasks, including handling mail and managing security passes.
• Carry out facilities tasks and maintain the physical workspace so that it stays safe, clean and functional.
• Take part in facilities projects, such as office refurbishments and seating reorganisations.
• Liaise with supply vendors and keep management updated on changes and requirements.
• Help to coordinate health and safety programmes and ensure the building complies with them.
• Support emergency preparedness planning.
• Keep track of office supplies and place orders when needed.
• Perform other related duties as assigned.

Skills

Customer service

Communication

Organizational skills

Problem solving

Detail oriented

Independent work

Discretion

Education

GCE or equivalent

Tools

Microsoft Office Suite

Job description

Position Summary:

This is a part-time role, based on-site at OEC's Newbury office. You'll provide administrative and facilities support so the office runs smoothly and stays safe, clean and functional. You'll be the go-to person on site for day-to-day office needs and will work closely with management and external suppliers.

Key Responsibilities & Duties:

• Supporting management with office and administrative tasks, including handling mail and managing security passes.
• Carrying out facilities tasks and maintaining the physical workspace so that it stays safe, clean and functional.
• Taking part in facilities projects, such as office refurbishments and seating reorganisations.
• Liaising with supply vendors and keeping management updated on changes and requirements.
• Helping to coordinate health and safety programmes and making sure the whole building complies with them.
• Supporting emergency preparedness planning.
• Keeping track of office supplies and placing orders when needed.
• Performing other related duties as assigned.

Education

A General Certificate of Education (GCE), or equivalent, is required.

Experience, Skills and Key Competencies

• At least 3 years' experience in an office administration support role.
• Occasional travel to run local errands (less than 10% of working time). Legal right to work in the UK required.
• Able to bend, lift, stretch or climb to maintain equipment and buildings.

Must also be able to demonstrate the following skills and abilities:

• A customer-service-oriented approach, with a friendly and helpful manner towards colleagues and visitors.
• Excellent verbal and written communication skills.
• Strong organisational and problem-solving skills, with close attention to detail.
• Proficiency in Microsoft Office Suite or similar software, to create and maintain reports and logs.
• Ability to work independently, prioritise multiple tasks in a fast-paced environment and see tasks and projects through to completion.
• Ability to handle confidential information with discretion.