Office Administrator - Maternity Cover

TN United Kingdom; Belfast; On-site; GBP 20,000 - 30,000; Full time

Job summary

An established industry player is seeking an Office Administrator for a maternity cover role in Belfast. This position offers a chance to be part of a compassionate team dedicated to making a difference in the lives of residents. The successful candidate will handle various administrative tasks, including payroll support, managing finances, and assisting HR functions. With a friendly work environment and opportunities for career development, this role is perfect for someone who thrives in a supportive atmosphere and is eager to contribute to a caring community. If you have a passion for helping others and possess strong organizational skills, we want to hear from you!

Qualifications

• Proven experience in a busy office or administration environment.
• Competent in the use of Microsoft Office applications.

Responsibilities

• Carry out receptionist and administrative duties for the care home.
• Assist in payroll information and manage petty cash.

Skills

Organizational Skills

Time Management

Verbal Communication

Written Communication

Microsoft Office Suite

Problem-Solving

Attention to Detail

Education

High School Diploma

Tools

Microsoft Excel

Microsoft Word

Time & Attendance Systems

Job description

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Office Administrator - Maternity Cover, Belfast

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Client:

Macklin Care Homes

Location:

Belfast, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

f214bef80833

Job Views:

3

Posted:

05.05.2025

Expiry Date:

19.06.2025

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Job Description:

Job Description

Can you make a real difference in the lives of others?

At Macklin Care Homes, you will work as part of an award-winning team who are valued for their contribution, with opportunities for career development, as well as a friendly and rewarding working environment. If you are a compassionate person who cares with heart, we would love to hear from you.

Our Lady's Care Home based in Belfast is recruiting for an experienced Office Administrator on a 1-year maternity contract. The successful candidate will be required to work 4 days a week (30 hours), Monday to Friday, 9 am to 5 pm.

About The Role

Office Responsibilities:

To carry out receptionist & administrative duties to support the effective and efficient running of the home.

Other general administration tasks as and when they arise to ensure the smooth running of the home.

Finance Responsibilities:

Assist in the provision of payroll information by ensuring timely and accurate updating of the time and attendance system.

Collation of cash and cheque payments for lodging in relevant bank accounts.

Managing petty cash and resident funds, ensuring up-to-date records and regular reconciliation.

Creation of Purchase Orders to be forwarded to the Finance team.

Creation of invoices for third-party services, including hairdressing, podiatry, etc.

HR Responsibilities:

Supporting the management team in securing cover for rota, liaising with agencies, and maintaining contact with bank staff.

Taking notes at formal meetings, as and when required.

Recording all absence details in the time and attendance system, including sickness, annual leave, and maternity/paternity.

Receiving all relevant medical certificates and forwarding them to the HR team as appropriate.

Other general administration tasks as and when they arise to ensure the smooth running of the Care Home.

Proven experience in an administrative role or similar position.

Strong organisational and time-management skills.

Excellent verbal and written communication skills.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software.

Ability to work independently and take initiative.

High attention to detail and accuracy.

Problem-solving skills and ability to handle multiple tasks simultaneously.

Experience in handling sensitive or confidential information professionally.

Flexible to work any 4 days between Monday to Friday depending on business needs.

Previous experience in office management or administration within a Care Home environment.

Familiarity with HR and finance-related administrative tasks.

Knowledge of payroll systems and processes.

This job description will be subject to review in light of changing circumstances and may include any other duties and responsibilities as may be determined in consultation with the jobholder. It is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the individual works.

Please note we will only accept up-to-date CVs - without this, an interview cannot be given.

Interviews may take place before the job advertisement closes and when suitable applications are received. If a suitable candidate is appointed, the role may close early; therefore, please do not hesitate to submit your application promptly.

In addition, we also reserve the right to enhance the criteria at the shortlisting stage.

It is Macklin Care Homes' Policy that any existence of a criminal conviction will not necessarily lead to the withdrawal of a job offer, but the failure to disclose all criminal convictions fully and accurately will lead to the withdrawal of a job offer.

Macklin Care Homes is an Equal Opportunities Employer.

Skills Needed

About The Company

Part of the Macklin Group, Macklin Care Homes have been caring for people for over 30 years. We’ve taken all our experience over all those years to bring the very best of our knowledge and our expertise to you. We’re experts at what we do.

We’re not just another Care Home, we’re family-first and treat everyone we come into contact with as one of our very own. From staff to residents, relatives to suppliers to the postman – we’re all one big caring community!

We have six Care Homes:
- 3 in Belfast: Arlington, Our Lady's and Parkmanor Oaks
- 1 in Magherafelt: Milesian Manor
- 1 in Coleraine: Ratheane
- 1 in Ballycastle: Leabank

Company Culture

Want a job you'll love? Can you make a real difference to the lives of others? We are looking to recruit great people to work in care and in return, we will bring out the best in you. At Macklin Care Homes you will work as part of an award-winning team who are valued for their contribution, with opportunities for career development, as well as a friendly and rewarding working environment. If you are a compassionate person who cares with heart we would like to hear from you. We are proud of our values and unique positive culture that we live each and every day. This is reflective of our relationships with our residents, their relatives, our suppliers and the local community.

Desired Criteria

• Previous HR and/or Finance administration experience.
• Previous reception experience in a Care Home environment.
• Previous experience of working with Time & Attendance systems.

Required Criteria

• Proven experience in a busy office or administration environment.
• Proven experience providing quality administrative support.
• Competent in the use of Microsoft Office applications in particular Microsoft Excel and Microsoft Word.
• Excellent command of spoken and written English.