Office Administrator & Data Coordinator

Riverside Group; Liverpool; On-site; GBP 23,000 - 26,000; Full time

Benefits offered by this job

28 days holidays plus bank holidays

Flexible working options available

Generous pension

Investment in learning and development

Job summary

Riverside Group is seeking an Office Administrator to provide comprehensive administrative support across environmental services. The role covers filing, database maintenance, coordination with suppliers and meetings, and assisting the National Environmental Services Manager with HR tasks.

The successful candidate will be proficient in Word, PowerPoint and Excel, with a proactive approach to problem solving and process improvement.

Qualifications

• Demonstrable track record of providing administrative services.
• Experience of maintaining databases.
• Experience of organising meetings and liaising with suppliers.
• Proficient with Microsoft Word, PowerPoint and Excel.
• Ability to show initiative and propose solutions to issues identified.

Responsibilities

• Create and maintain filing and database records, ensuring they are current, accurate and compliant with relevant policies and procedures.
• Prepare communications and maintain the service's intranet site, ensuring the document library is compliant and well organised.
• Compile information and prepare documents in formats including copy and audio typing, formatting and review.
• Support the National Environmental Services Manager with HR activity such as time and attendance/absence recording.
• Support budget management activities; including processing invoices and monitoring expenditure against budget.
• Oversee the placing of orders including sub-contractors, office supplies, waste, vehicles, fuel and plant; ensure receipts and invoices are processed.
• Perform general clerical duties: photocopying, reception, queries handling and mail handling.
• Respond to changes in work priorities and undertake other duties to support service operation.
• Contribute to continuous improvement of processes and procedures.
• Ensure data protection and health and safety requirements are met.

Skills

Admin experience

Database management

Meetings coordination

Supplier liaison

MS Office

Tools

Microsoft Word

PowerPoint

Excel

Job description

Riverside Group is seeking an Office Administrator to provide comprehensive administrative support across environmental services. The role covers filing, database maintenance, coordination with suppliers and meetings, and assisting the National Environmental Services Manager with HR tasks.

The successful candidate will be proficient in Word, PowerPoint and Excel, with a proactive approach to problem solving and process improvement.