Office Administrator

Halecroft Recruitment; Wythenshawe; On-site; GBP 22,000 - 28,000; Full time

Job summary

An established industry player is seeking a dedicated Office Administrator to enhance their operational efficiency. This role involves a variety of administrative tasks, from managing office supplies and public-facing communications to supporting financial processes and volunteer coordination. The ideal candidate will possess strong organisational skills, a high level of computer literacy, and a commitment to continuous improvement. With flexible working hours and a supportive environment, this position offers an exciting opportunity to contribute to a meaningful cause while developing professionally.

Benefits

25 days' holiday plus an additional day off for your Birthday

Flexible working hours

Free car parking

Access to Perkbox

Ongoing training and development

Quarterly team wellbeing sessions

Qualifications

• Proven experience in finance or bookkeeping and administrative roles.
• Strong computer literacy and excellent organisational skills.

Responsibilities

• Manage day-to-day office administration and support the Finance Manager.
• Onboard new starters and assist with diary management for the Senior Leadership team.

Skills

Finance or bookkeeping experience

Experience in administrative role using databases

High level of computer literacy

Excellent organisational skills

Ability to multi-task and prioritise workload

Accurate data entry

Excellent communication skills

Commitment to continuous improvement

Job description

We have an exciting opportunity for an Office Administrator to join our client based in Wythenshawe. As the Office Administrator, you will be responsible for a range of administrative tasks and provide an effective, efficient, and professional office management and support service to staff. You will also provide essential support to the Finance Manager. The successful candidate will also work closely with the Head of Operations to support them in overseeing the smooth delivery of operational functions.

Responsibilities

• Day-to-day administration of the office, including monitoring stationery stock and ordering new stock when needed.

• Managing the public-facing inbox and phones, responding to enquiries in a professional manner, and forwarding emails and messages to the appropriate team members.

• Onboarding new starters, including arranging office passes and parking permits

• Supporting the finance manager in processing donations and recording them on the database.

• Supporting the volunteer coordinator in managing the coffee shop and shop while building relationships with the volunteers.

• Assisting the Head of Operations in maintaining the database.

• Supporting the volunteer coordinator in managing the rota for volunteers in the shop and coffee shop.

• Managing incoming post/stock and overseeing the stock room to ensure it is kept organised and tidy.

• Conducting regular stock checks to ensure accurate inventory levels for merchandise.

• Ordering merchandise and stationery as needed.

• Taking minutes during team meetings and sharing actions with the team.

• Supporting the Senior Leadership team with diary management, including room bookings.

• Providing administrative support for events and campaigns.

• Identifying and implementing process improvements to support the efficient function of the charity.

• Any other relevant duties as delegated by the Head of Operations.

Skills and Expertise

• Finance or bookkeeping experience

• Experience working in an administrative role using databases

• Willing to work outside of usual business hours when needed

• High level of computer literacy

• Excellent organisational skills

• Ability to multi-task and prioritise own workload

• Accurate data entry

• Ability to work independently and as part of a team to ensure objectives are met

• Flexible and adaptable approach to work

• Excellent communication skills

• Commitment to continuous improvement

This company offer excellent benefits, which include 25 days' holiday plus an additional day off for your Birthday! Flexible working hours between 7 am and 6 pm (37.5 hours). Free car parking, Access to Perkbox, ongoing training and development, quarterly team wellbeing sessions and much more.

Please note this role will be fully office-based.