Office Administrator

Excalon Ltd; Salford; On-site; GBP 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a detail-oriented Office Administrator to manage accommodation bookings and support the Directors PA. This role involves liaising with site managers across the country, coordinating travel arrangements, and ensuring a welcoming environment for visitors. The ideal candidate will possess strong organizational and communication skills, with a knack for problem-solving and multitasking. Join a dynamic team where your contributions will directly impact the efficiency of operations and support the leadership team in achieving their goals.

Qualifications

• Strong problem-solving and time management skills required.
• Proficiency in office applications like Excel and Word.

Responsibilities

• Manage accommodation bookings for operational staff nationwide.
• Support Directors PA with administrative tasks and client meetings.

Skills

Problem Solving

Time Management

Multitasking

Attention to detail

Trustworthiness

Numeracy Skills

Communication Skills

Organisational Skills

Strategic Planning

Tools

Excel

Word

MS Office

CliK

Job description

Job Title: Office Administrator

Location: Duncan Street, Salford

Salary: Competitive

Job Type: Permanent/ Full time

About the role:

The office administrator will be responsible for managing the accommodation for operational staff nationwide, and they will also undertake administrative tasks to support the Directors PA.

Duties and Responsibilities:

• Book and manage accommodation throughout the business in conjunction with the 'Master Programme'
• Liaise with Site Managers Nationwide (right through from Bournemouth to Scotland)
• Be efficient with platforms such as Airbnb, Travelodge, Premier Inn, and booking.com
• Manage costs when bookings are required
• Support the implementation of our new booking travel portal 'CliK'
• Liaise with accounts for invoices and receipts of the bookings and expenses
• Coordinate any cancellations or changes of the programme with the 'Programme Manager' to meet booking needs
• Support the PA with any Ad Hoc duties (e.g., organizing client meetings for Directors)
• Support with Director expense management
• Welcome & direct visitors at Head Office
• Ensure a clean and welcoming environment for staff
• Undertake general correspondence with the support of the Directors PA
• Communicate effectively with customers and staff internally and externally for business needs.

About you:

• Problem Solving
• Strong Time Management skills
• Multitasking
• Attention to detail
• Trustworthiness
• Numeracy Skills
• Proficiency with office applications (Excel, Word, MS Office)
• Communication Skills
• Organisational Skills
• Strategic Planning

Please click the APPLY button to submit your CV for this role.