Office Administrator

jobs24.co.uk; Oxford; On-site; GBP 10,000 - 40,000; Full time

Job summary

An established industry player in homecare services seeks a proactive and enthusiastic individual to assist in preparing new care workers for their roles. This dynamic position involves organizing interviews, conducting background checks, and ensuring compliance through diligent data management. The ideal candidate will excel in communication, possess strong organizational skills, and thrive in a fast-paced environment. Join a supportive team dedicated to helping vulnerable adults maintain their independence while making a meaningful impact in their lives. If you're a quick learner with a passion for care, this opportunity is perfect for you.

Qualifications

• Great communicator with strong organisational skills.
• Ability to work under pressure and in a fast-paced environment.

Responsibilities

• Organising interviews and conducting DBS checks for candidates.
• Data entry, filing, and supporting the manager.
• Monitoring compliance and auditing staff files.

Skills

Communication Skills

Organisational Skills

Teamwork

Initiative

Ability to Work Under Pressure

Tools

IT Systems

Job description

Your key responsibility will be to assist in getting our new care workers ready to work! This will involve:

1. Organising interviews with applicants, obtaining necessary documents and carrying out DBS checks for successful candidates.
2. Reference chasing.
3. Booking training courses for the successful candidates.
4. Logging new care worker details onto our systems and creating new care worker files with all applicable paperwork.
5. Data entry & filing.
6. Supporting the manager.
7. Answering the phones and making phone calls.
8. Daily monitoring of electronic system (Including care staff compliance).
9. Dealing with staff queries.
10. Using a variety of online IT systems.
11. Auditing staff member files to ensure compliance.
12. Assisting to set up clear for work meetings for the care staff.
13. Assisting with carrying out weekly telephone monitoring with all staff in the three-month probation period and upload to recruitment utilisation report.
14. Arranging the end of probation meetings with new employees.
15. Attending meetings and job fairs as and when required.
16. Carrying out any other duties that may be required of your position.

You must be a great communicator who can build relationships with ease. You must be able to answer and make a high volume of calls in a polite, friendly and professional manner. You will need to be able to work well under pressure in a fast-paced team, be enthusiastic and possess a lot of initiative. You will need great organisation skills. Being a team player is very important within this job role as you will be working closely within the team as well as with people from all areas of the business. Care Outlook is fast-moving, so being a quick learner, as well as proactive and assertive is essential.

Care Outlook is one of the leading providers of homecare services who support vulnerable adults to maintain independence and remain in their own homes.