Office Administrator

Promethean Particles; Nottingham; On-site; GBP 26,000 - 29,000; Full time

Benefits offered by this job

Competitive salary

Annual performance bonus

Company pension

Private medical insurance

Group life insurance

Job summary

Promethean Particles in Nottingham is seeking an Office Administrator to keep the office running smoothly as we scale. You will be the first point of contact for visitors and suppliers, coordinate meetings, manage day-to-day admin and support the CEO and leadership team.

You’ll need excellent organisational skills, strong communication, and solid Microsoft 365 experience. This full‑time, on‑site role offers a competitive salary, bonus and benefits as part of a growing technology company

Qualifications

• Previous experience in an Office Administrator or similar role.
• Excellent organisational skills and the ability to manage multiple priorities.
• Strong communication skills with a friendly, professional approach.
• Good Microsoft 365 skills.
• The confidence to work independently and use initiative.
• Must have full and unrestricted authorisation to work in the UK (no sponsorship).

Responsibilities

• Be the first point of contact for visitors, customers and suppliers.
• Managing reception, incoming calls, post and deliveries.
• Coordinating meeting rooms, refreshments and company events.
• Ordering office supplies and liaising with facilities providers.
• Providing day-to-day administrative support to the CEO and leadership team.
• Coordinating travel, meetings and diaries as required.
• Supporting Board meetings with logistics, minutes and action tracking.
• Maintaining company records and IT asset information.
• Supporting Microsoft Teams, SharePoint and other office systems.
• Helping create a positive experience for employees and visitors.

Skills

Organisational skills

Communication skills

Attention to detail

Microsoft 365 skills

Multitasking

Independent initiative

Tools

Microsoft Teams

SharePoint

Job description

Office Administrator

Nottingham | Full Time On-Site | £26,000-£29,000 + Bonus + Benefits

Are you ready to play a key role in a fast-growing, cutting-edge company that’s helping to make the world a better place? We’re looking for an organised and proactive Office Administrator to keep our office running smoothly as we scale the technology helping to decarbonise the planet.

Promethean Particles is developing advanced materials that are helping tackle some of the world’s biggest sustainability challenges, from carbon capture to clean energy. As we continue to grow, we’re looking for an Office Administrator to play a key role in ensuring the smooth running of our Nottingham office.

You will be the first point of contact for visitors, support colleagues across the business, coordinate company events and meetings, manage key administrative processes and help maintain a positive employee experience.

No two days are the same, making it ideal for someone who enjoys working across multiple areas of the business and being the person everyone relies on.

What you’ll be doing

You’ll help keep our office operating efficiently by:

• Being the first point of contact for visitors, customers and suppliers.
• Managing reception, incoming calls, post and deliveries.
• Coordinating meeting rooms, refreshments and company events.
• Ordering office supplies and liaising with facilities providers.
• Providing day-to-day administrative support to the CEO and wider leadership team.
• Coordinating travel, meetings and diaries where required.
• Supporting Board meetings with logistics, minutes and action tracking.
• Maintaining company records and IT asset information.
• Supporting Microsoft Teams, SharePoint and other office systems.
• Helping create a positive experience for employees and visitors alike.

About you

You’ll probably have:

• Previous experience in an Office Administrator, Office Coordinator, Executive Assistant or similar role.
• Excellent organisational skills and the ability to manage multiple priorities.
• Strong communication skills and a friendly, professional approach.
• Great attention to detail.
• Good Microsoft 365 skills.
• The confidence to work independently and use your own initiative.
• You must have full and unrestricted authorisation to work in the UK (not student / graduate visa) as sponsorship is not available for this role.

Experience supporting senior leaders, coordinating facilities, or working within a manufacturing, engineering or technology business would be an advantage, but isn’t essential.

Why join Promethean?

This is an opportunity to join an innovative, growing company where you’ll have genuine ownership, plenty of variety and the chance to make a real impact on how the business operates every day.

Benefits

• Competitive salary
• Annual performance bonus
• Company pension
• Private medical insurance
• Group life insurance

If you enjoy being organised, solving problems and helping a business run at its best, we’d love to hear from you.

Equal Opportunities

As part of our dedication to the diversity of our workforce, Promethean is committed to equal opportunities in employment. We encourage every employee to bring their whole self to work every day, not only to deliver more value, but also to have a more fulfilling career.