Office Administrator

FRP Advisory; Newcastle upon Tyne; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is looking for a proactive Office Administrator to enhance their Corporate Finance team. This role is vital for ensuring smooth office operations, managing senior team schedules, and providing essential administrative support. The ideal candidate will possess strong organisational skills, proficiency in Microsoft Office, and a flexible approach to work. Join a dynamic environment where your contributions will directly impact the team's efficiency and success, making every day engaging and rewarding.

Qualifications

• Proven experience as an Office Administrator or similar role.
• Excellent organisational and time-management skills.

Responsibilities

• Manage and coordinate schedules for senior team members.
• Provide comprehensive PA support including handling correspondence.

Skills

Organisational Skills

Diary Management

Communication Skills

Problem-Solving Skills

Time Management

Tools

Microsoft Office Suite

Job description

Role overview

We are seeking a highly organised and proactive Office Administrator to join our Corporate Finance team in Newcastle. The successful candidate will bring a strong PA, diary management, organising the office skillset to support our daily operations. This role is crucial in ensuring the smooth running of the office and supporting senior team members with their schedules and administrative tasks.

Key Responsibilities

• Efficiently manage and coordinate the schedules of senior team members, ensuring all appointments, meetings and events are well-organised
• Provide comprehensive PA support including handling correspondence, preparing documents and managing travel arrangements
• Maintain a well-organised office environment, ensuring all supplies are stocked and office equipment is functioning properly
• Arrange and coordinate meetings including booking meeting rooms, preparing agendas, and taking minutes
• Act as the first point of contact for internal and external communications ensuring all inquiries are handled promptly and professionally
• Assist with various administrative tasks such as filing, data entry and maintaining records
• Organise team events, conferences and other corporate functions as needed

Qualifications

• Proven experience as an Office Administrator/Coordinator, PA or in a similar role
• Excellent organisational and time-management skills
• Strong communication and interpersonal abilities
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Ability to multitask and prioritise tasks effectively
• Attention to detail and problem-solving skills
• A proactive and flexible approach to work