Office Administrator

ITP Media Group; London; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading company in the media industry is seeking a proactive Office Administrator to enhance office operations. This role involves managing supplies, organizing meetings, and supporting senior staff. Ideal candidates will showcase strong organizational skills and proven experience in administrative roles, contributing to a dynamic work environment.

Qualifications

• Proven experience as an Office Administrator or similar role.
• Excellent written and verbal communication skills.
• Ability to work independently and multitask.

Responsibilities

• Manage daily administrative operations and ensure smooth office running.
• Organize and schedule meetings and maintain filing systems.
• Support bookkeeping and budgeting procedures, managing office supplies.

Skills

Organizational skills

Time-management

Communication

Proficiency in MS Office

Education

Experience in business admin or related field

Job description

Social network you want to login/join with:

ITP Media Group, stands as a dynamic forward-thinking player in the media industry, dedicated to creating impactful content that resonates with audiences worldwide. We produce a range of business-to-business websites, magazines, and events focused on luxury fashion and jewellery, healthcare, hospitality, and catering for professionals.

Highly organized, detail-oriented, and proactive Office Administrator to manage daily administrative operations and ensure the smooth running of our office. The ideal candidate will handle a variety of tasks including managing office supplies, supporting staff, organising meetings, and maintaining records

Requirements

Key Responsibilities/Skills:

• Greet and assist visitors, answer and direct phone calls
• Organise and schedule meetings, appointments, and events
• Maintain filing systems (physical and digital) and ensure records are up to date
• Manage office supplies inventory and place orders when necessary
• Coordinate office maintenance and liaise with vendors or service providers
• Prepare reports, presentations, and correspondence as needed
• Assist in onboarding new employees and maintaining HR records
• Support bookkeeping and budgeting procedures (e.g., invoicing, expense tracking)
• Ensure compliance with office policies and health/safety protocols
• Provide administrative support to senior staff and departments as required
• Ensure accurate and timely tracking of all company credit card expenditures, reconciling receipts with statements, and categorising expenses according to departmental budgets. Responsible for raising internal purchase orders (IPOs) for event-related costs, liaising with finance to ensure compliance with internal procurement processes. Maintain detailed records for audit purposes and assist with monthly budget reporting and variance analysis.
• Proven experience as an Office Administrator, Office Assistant, or relevant role
• Proficient in MS Office (Word, Excel, Outlook, PowerPoint); knowledge of office management systems and procedures
• Excellent written and verbal communication skills
• Strong organizational and time-management skills
• Ability to work independently and multitask
• Develop and nurture effective relationships with key internal and external stakeholders, including clients, suppliers, sponsors, venues, and cross-functional teams.
  

Qualifications:

• Experience in business admin or related field preferred
• Experience as office administrator desirable