Office Administrator

Ashdown Group; London; On-site; GBP 30,000 - 35,000; Full time

Job summary

A rapidly growing multi-asset investment brokerage firm is seeking an Office Administrator in London. The role involves managing administrative tasks, supporting Co-Founders, and ensuring smooth office operations. Ideal candidates will have 3+ years of experience and strong organisational skills.

Qualifications

• 3+ years of administration experience in a professional office environment.
• Proficient in Microsoft Office and other databases/CRMs.
• Strong phone skills and excellent interpersonal skills.

Responsibilities

• Efficiently answer and direct telephone calls.
• Manage stock and payment reconciliations.
• Operate and update the database (Hubspot).

Skills

Administration experience

Microsoft Office proficiency

Strong phone skills

Interpersonal skills

Multi-tasking

Job description

A rapidly growing multi-asset investment brokerage firm is seeking an Office Administrator with strong organisational skills to help them with administrative tasks and the post-sales processes that contribute to the seamless functioning of the office. Key responsibilities include efficiently answering and directing telephone calls, addressing queries through both phone and email communication, and warmly greeting visitors at the reception. You will also be manage various projects, handling stock and payment reconciliations and managing the process of invoicing and receiving payments.

Additionally, you will be operating and updating the database (Hubspot), managing your own diary, and collaborating closely with and supporting the Co-Founders and the Office Manager where required.

This is a 100% office based role, so ideally you’ll be London based and live within an easily commutable distance from the office (near Liverpool St. Station). Working hours are 10am-6pm, 2 days between Monday and Thursday, and 11am-7pm the other two days. On a Friday you’ll work 10am-4pm. The role is paying up to £35,000 plus benefits.

Required Skills

• 3+ years of administration experience in a professional office environment.
• Proficient in Microsoft Office and Suite, with experience of using other databases/CRMs ideally
• Strong phone skills.
• Demonstrated ability to read, write, and speak English.
• Comfortable multi-tasking and prioritising tasks without guidance.
• Excellent interpersonal skills.