Office Administrator

Suffolk County Council; Ipswich; On-site; GBP 26,000 - 28,000; Part time

Job summary

Bucklesham Primary School is seeking a part-time Office Administrator to manage the school office and provide business and administrative support to staff, pupils, and families. The role offers flexible hours (4 or 5 days) with 39 weeks per year and a pro rata salary of £26,402–£28,142, starting Oct 2026 or as soon as possible.

Located near Ipswich, the role supports reception, events, newsletters, and administrative systems while building strong relationships with the school community.

Qualifications

• Experience in administrative support within a school or office setting.
• Strong ICT skills and familiarity with standard office software.
• Excellent communication and customer service abilities.
• Ability to manage front office tasks and assist with school processes.

Responsibilities

• Facilities management administration.
• Reception and front of school duties.
• Organising and planning school trips.
• Organising repairs and maintenance, liaising with contractors.
• Dinners numbers and spreadsheets.
• Sending weekly newsletters and emails.
• Updating Arbor information management system database.
• Ordering resources and equipment.
• PA support to staff and Headteacher.
• Ensure the office runs efficiently and provides a quality service.
• Developing and monitoring whole-school systems, procedures and policies.
• First aid when trained.

Skills

Interpersonal skills

IT skills

Customer service

Office management

Organizational skills

Flexibility

Tools

Arbor

Job description

• BuckleshamPrimary School
• Address: Bucklesham, Ipswich, Suffolk IP10 0AX
• Salary: £26,402 - £28,142 pro rata
• Hours: 7.5 hours per day, 4 or 5 days a week, 39 weeks per year*
• Contract: Permanent. Required from October 2026 or as soon as possible
• Reference: 5332

*8am – 4.30 pm with unpaid 1 hour lunch break.

BuckleshamPrimary Schoolis looking for an Office Administrator.

A new and exciting opportunity has arisen for a part time Office Administrator who will havesoleresponsibility for managing the general operation of the school office and its business and administrative support to all members of our school community, building strong relationships with our staff team, ourchildrenand our families.

Located in a small rural village just outside of Ipswich, the school is driven by a strong, nurturing ethos which supports the development of the whole child. The school has four mixed age classes, with just over 100 children, and we are keen to appoint a dedicated and highly motivated Office Administrator to support the efficient running of the school. There is some flexibility around 4 or 5 days a week, through job sharing with an existing member of staff. If working 5 days, there could be some flexibility around Monday and Tuesday being slightly shorter days from 8.30am - 3:30pm.

Your responsibilities:

• facilities management administration
• reception and front of school duties
• organising and planning school trips
• organising repairs and maintenance, liaising with contractors
• school dinner numbers and spreadsheets
• compiling and sending out weekly newsletters and emails
• updating Arbor information management system database
• ordering resources and equipment
• PA support to thestaffteamand Headteacher
• ensuring the office function provides a quality service and runs efficiently
• planning,developingandmonitoringwhole school systems,proceduresand policies
• first aid, once trained.

You will need:

• strong interpersonal skills
• strong IT skills
• excellent customer service skills
• office management and administration experience or similar
• excellent organisational skills
• ability to be flexible and adapt to multiple tasks.

We will offer you

As a member of our wonderful school community, you will receive a warm and supportive working environment and investment in your own professional development.

• a ‘good’ school (Ofsted, July 2024)
• "pupilswho are calm and respectful" (Ofsted, July 2024)
• a supportive Governing Body,parentsand community
• a nurturing and caring place to work, with supportive staff team
• a commitment to your professional development and wellbeing
• enthusiastic, friendly,committedand supportive staff
• rigorous processes to promotethesafety and wellbeing of all children and staff.

There is some flexibility on the fourdayson an ad hocbasis,but it would ideally be a Tuesday - Friday as set days or 5 days would be Monday -Friday.Most ofthehigher-levelfinance work iscompletedbyotherstaff.

To find out more

Please read the Job Description (word)andApplication Guidance (word)

For further information, please visitour website

You are warmly encouraged to visit the school or call for an informal discussion. Visits can be arranged by emailing the school office [e-mail] or calling 01473 659389 towards the end of August 2026.

Visits and tours of the school will take place on Thursday 3 September 2026 at 1.30pm or Friday 4 September 2026 at 10am or 4.30pm.

Visits are encouraged but not essential.

This school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. This post is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020. It is also subject to a satisfactory Enhanced Disclosure and Barring Service (DBS) check and children’s barred list check. Our commitment to safeguarding is underpinned by robust processes and checks which are in place across the school.