Office Administrator

Fore Street Employment Agency; Hertford; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a proactive and organized individual to join their team. This role involves daily communication with clients and suppliers, managing purchase orders, and assisting with invoice generation. You will be trained on essential tools like Xero and will have the opportunity to demonstrate your multitasking and problem-solving skills. The ideal candidate will thrive in a team environment while taking ownership of tasks and ensuring compliance with company standards. If you are looking for a dynamic role where you can make a meaningful impact, this position is for you.

Qualifications

• Strong communication skills for client and supplier interactions.
• Ability to manage and prioritize multiple tasks effectively.

Responsibilities

• Daily communication with clients and suppliers via phone and email.
• Managing purchase orders and handling compliance documents.
• Assisting with invoice generation and ensuring pricing accuracy.

Skills

Communication Skills

Proficiency in Excel

Organizational Skills

Problem-Solving Skills

Multitasking

Tools

Xero

Skiptrak

Microsoft Office Suite

Job description

Job Responsibilities

1. Daily communication with clients and suppliers via telephone and email.
2. Booking orders through our Skiptrak system.
3. Environmental reporting.
4. Managing purchase orders.
5. Handling compliance documents.
6. Working hours are Monday to Friday, 8am-5pm, with possible Saturday mornings based on business needs.
7. Assisting Accounts with inputting bills into our booking and accounts systems (full training on Xero will be provided).
8. Checking pricing accuracy for clients and suppliers.
9. Obtaining tickets and completing jobs.
10. Assisting with invoice generation.
11. Demonstrating good punctuation and phone manners.
12. Being organized and proactive in following up tasks without supervision.
13. Prioritizing daily tasks effectively.
14. Proficiency in Excel, Word, PowerPoint, Adobe PDF, and Outlook.
15. Ability to work well as part of a team.
16. Multitasking and versatility in approach.
17. Taking ownership of tasks, demonstrating problem-solving skills, and working independently regarding client resolutions.