Office Administrator

Midsomer Norton Primary; Frome; Hybrid; GBP 29,000 - 32,000; Full time

Benefits offered by this job

Local government pension

Job summary

Oakfield Academy is seeking an experienced Office Administrator to join the school office team in Frome. The role supports the Office Manager with recruitment admin, onboarding, personnel records and the SCR, while handling purchases, invoices and routine payroll tasks.

You will manage the MIS (Arbor/SIMS), data entry, census returns, admissions and attendance logging, ensuring GDPR compliance. The role includes reception coverage and a professional, discreet approach in a busy school

Qualifications

• 3–5 years of experience in a PA, secretarial or senior administrative role
• RSA III or equivalent qualification in word processing/typing
• Knowledge of GDPR and data protection requirements
• Experience with HR tasks, payroll or office management
• Experience with MIS systems (Arbor/SIMS) is desirable

Responsibilities

• Support the Office Manager with recruitment administration and onboarding
• Maintain personnel records and the SCR
• Process purchase orders, invoices and petty cash reconciliations
• Manage the MIS (Arbor/SIMS) data entry and census returns
• Provide reception support and handle staff pay/enquiries
• Assist with attendance logging and admissions where required

Skills

Attention to detail

Organizational skills

Discretion

Communication skills

Education

RSA III (word processing/typing)

Tools

Arbor/SIMS MIS

Job description

# Office AdministratorEmployer: Oakfield AcademyLocation: Frome, SomersetContract Type: PermanentHours: Full TimeSalary: £29,071.00 - £32,046.00 FTE Gross SalaryPosted: 15th October 2026Expires: 1st November 2026 11:59 PMStart Date: As Soon As PossibleJob ID: 1579838Job Reference: OFFADMINOCT26* Share :* PrintAn exciting opportunity has arisen for a highly skilled, organized, and adaptable candidate to join our school office team. This is a varied and key administrative post requiring an individual with excellent multi-tasking abilities, strong attention to detail, and the confidence to handle sensitive HR, finance, and school data while providing high-quality support to senior leadership.This post is for 35 hours per week from Monday to Friday, 8.30am – 3.30pm, term time plus 5 x INSET days plus 5 additional days. The FTE salary is £29,071 - £32,046. The actual salary for this post equates to £24.259.85 - £26,742.50, reporting directly to the Head Teacher and Office Manager.We are looking for the successful candidate to start as soon as possible.**JOB REQUIREMENTS:*** Supporting the Office Manager with recruitment administration, staff onboarding, personnel records, and maintaining the Single Central Record (SCR).* Processing purchase orders, supplier invoices, student trip/club monies, petty cash, and routine financial reconciliations.* Managing the school’s MIS (Arbor/SIMS), including data entry, statutory DfE/School Census returns, and producing student reports.* Leading on intake and in-year pupil admissions, while assisting with daily attendance calling and statutory attendance logging.* Providing routine payroll administration and acting as a first point of contact for staff pay or leave enquiries.* Delivering general administrative and secretarial support, including occasional reception cover and visitor identity checks.**WHAT WE OFFER:*** Term-time plus 10 additional working days (5 INSET + 5 extra days).* Opportunity to work within a collaborative, supportive, and friendly school office environment.* Continuous professional development and training opportunities within the Trust.* Competitive local government pension scheme.**THE RIGHT CANDIDATE WILL HAVE:*** 3 to 5 years of experience in a relevant PA, secretarial, or senior administrative role.* RSA III (or equivalent) qualification in word processing/typing with advanced IT skills.* Knowledge or experience in personnel administration, HR tasks, or office management.* Strong written and verbal communication skills, including high initiative and discretion.* Outstanding organizational abilities with a strict understanding of GDPR and data protection.* Previous experience within a school environment, Local Authority, or Academy setting (desirable).* Experience with MIS systems (e.g., Arbor/SIMS), minute-taking, or audio typing (desirable).This role will require an enhanced DBS check and valid documentation confirming your right to work in the UK.