Office Administrator

TN United Kingdom; Cullompton; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a detail-oriented administrative professional to join their team. In this role, you will be responsible for generating sales invoices, analyzing employee timesheets, and managing stock control. The position requires excellent communication skills and proficiency in MS Word and Excel, along with experience in Sage 50 for accounts management. This is a fantastic opportunity to contribute to a dynamic team while ensuring smooth office operations. If you are self-motivated and thrive in a fast-paced environment, this role is perfect for you.

Qualifications

• Proficient in MS Word and Excel with administrative experience.
• Experience with Sage 50 preferred for invoicing.

Responsibilities

• Generate and process sales invoices accurately and timely.
• Collect and analyze employee timesheets for reporting.
• Monitor inventory levels and coordinate stock replenishment.

Skills

MS Word

MS Excel

Sage 50

Administrative Skills

Communication Skills

Customer Liaison

Self-motivated

Job description

Job Responsibilities

1. Sales Invoices: Generate and process sales invoices accurately and timely. Address any discrepancies and follow up on outstanding invoices.
2. Timesheet Analysis & Reporting: Collect and analyze employee timesheets. Prepare detailed reports on hours worked and project allocations.
3. Stock Control & Liaising with VDS Stores: Monitor and manage inventory levels. Coordinate with VDS stores to ensure timely replenishment of stock.
4. SWDS Fleet Management: Oversee the maintenance and scheduling of the company fleet. Ensure all vehicles comply with safety and regulatory standards.
5. General Office Duties: Perform administrative tasks such as ordering stationery, managing office supplies, and maintaining a well-organized office. Act as the front-of-house contact for visitors and employees.
6. Breakdown Coordinator: Manage and coordinate breakdowns, ensuring prompt dispatch of contract engineers. Maintain records of incidents and resolutions.
7. Ad-hoc Support: Assist Senior Management Accountant during absences.

Work Schedule

Office hours – 5 days a week on-site:

• Monday to Thursday – 8:15am to 5:00pm
• Friday – 8:15am to 4:00pm

Qualifications & Skills

• Proficient in MS Word and Excel.
• Experience with Sage 50 for invoicing and accounts management is preferred.
• Previous administrative experience is essential.
• Excellent written and verbal communication skills.
• Effective liaising with customers, suppliers, and internal teams.
• Self-motivated with the ability to work independently.