Office Administrator in Sheffield)

eRecruitSmart; Sheffield; On-site; GBP 27,000 - 30,000; Full time

Job summary

An established industry player is seeking a detail-oriented Office Administrator to join their team in Sheffield. This role involves supporting the field service team and managing various office administration tasks. You'll ensure high customer service standards while coordinating site security, managing invoicing, and maintaining equipment records. With a commitment to quality and safety, this company offers a collaborative environment where your contributions will directly impact operational success. If you thrive in a dynamic setting and possess strong organizational skills, this opportunity is perfect for you.

Benefits

25 days holiday plus Bank Holidays

5% Employer pension contribution

4 times salary - life cover

Holiday Purchase/Sell scheme

Company Sick Pay scheme

Company funded healthcare scheme

Enhanced maternity and paternity pay

Long service recognition

Free car parking

Free tea, coffee and fruit

Qualifications

• Proficient in using spreadsheets and basic formulas.
• Strong written and oral communication skills are essential.

Responsibilities

• Coordinate deployment requirements and manage invoicing.
• Assist with on-site queries and maintain inventory logs.

Skills

Mathematics Level 2

English Level 2

Spreadsheet Proficiency

Written Communication

Oral Communication

Attention to Detail

Organizational Skills

Education

Level 2 in Maths & English (or equivalent)

Tools

Google Sheets

Job description

This world-leading provider of bespoke, high-pressure gas containment solutions and services are seeking an experienced Office Administrator in Sheffield.

The priorities of this role are to support the field service team, inspection and wider office administration. You'll provide a high level of customer service by ensuring control and order is applied to all processes and that all interactions are pro-active and professional and that Quality and Safety are at the forefront of consideration.

About the role

In the position of Office Administrator you will:

* Coordinate deployment requirements including communicating requirements with the customer

* Be the point of contact for Security for site visitors and arrange Visa/Security clearance for all sites

* Prepare, coordinate and file visitor security paperwork

* Assist the team with any on-site queries

* Manage invoicing to ensure the company is paid in the agreed timescales

* Manage sub-contractor purchase order requests

* Support control of equipment maintenance (calibration and replenishment) and ensure all records are updated in line with any change

* Own and monitor inventory issue and return logs

* Creation of packing lists and commercial invoicing requirements

* Organisation and management of team debrief meetings post-deployment

* Compiling job-packs and complete post-job costings

* Input of field service team overtime

* Providing support and cover for sales and enquiries phone lines

* Booking and organising training courses and internal hospitality

* Maintaining the skills and training register

* Arranging itineraries, organising medicals and coordinating car usage & mileage

* Promote a culture of continuous improvement

* Adhere to and comply with all Quality, Health, Safety and the Environmental regulations and policies

* Assist with ensuring company goals are achieved and exceeded including specific KPI's

About the rewards

In the role of Office Administrator, you will work 37 hours per week, Monday-Thursday 07:45 - 16:15 and Friday 07:45 -12:45. There is a salary on offer of up to £27,000 to £30,000 per annum depending on experience and benefits include:

* 25 days holiday plus Bank Holidays

* 5% Employer pension contribution / 4% Employee pension contribution

* 4 times salary - life cover

* Holiday Purchase/Sell scheme (up to a week)

* Access to Employee Assistance Programme

* Company Sick Pay scheme

* Company funded healthcare scheme (MediCash) offering discounts to lifestyle activities

* Enhanced maternity and paternity pay

* Long service recognition

* Free car parking and electric vehicle charging

* Free tea, coffee and fruit

About you

For the role of Office Administrator, you will need:

Essential skills

* Level 2 in Maths & English (or equivalent)

* Familiar with using spreadsheets including use of basic formulas (Google would be advantageous)

* Excellent written / oral communication skills

* Attention to detail and organisation skills

Personal Effectiveness:

* Set clearly defined objectives

* Plans activities and projects and effectively manage changing circumstances

* Identify and organise resources needed to accomplish tasks

* Monitor performance against deadlines and milestones

Dependability & Reliability:

* Follows procedures and policies, keeping to schedules

* Be punctual for work and demonstrate a commitment to the company

* Comply with legal obligations and safety requirements

Collaborating:

* Behaves with integrity and shows respect for the views and contributions of others

* Displays empathy, listens, supports and consults with others

* Builds and maintains collaboration and team spirit

* Easily establishes good relationships with colleagues and customers

Resilience & Determination:

* Adapts to changing circumstances, accepting new ideas and change initiatives

* Adapts interpersonal style to suit different people or situations

* Maintains a positive outlook, dealing with feedback in a constructive way

About the Company

Our client has over 125 years of engineering experience as a world-leading designer and manufacturer of high-pressure gas containment solutions. Their expertise ensures bespoke, safety-critical systems that meet the highest standards of quality and performance worldwide. Driven by innovation and a commitment to customer service, their talented and experienced team works across various sectors to bring cutting-edge solutions to market.

How to Apply

Please note that eRecruitSmart is advertising on behalf of the Hiring Company and your CV will be sent to the Hiring Manager who is responsible for the vacancy that you have applied to. Please only apply if you consent to these terms.

You must reside in and have eligibility to work in the UK. Please note, only suitable applicants will be contacted. If your address and contact details are not on your CV, you will not be considered.

We look forward to hearing from you!