Office Administrator

Chichester Free School; Chichester; On-site; GBP 12,000 - 25,000; Full time

Job summary

Chichester Free School is seeking a dedicated Office Administrator to provide comprehensive administrative support, focusing on recruitment management, attendance, and finance administration. This permanent role requires strong organizational skills and the ability to ensure effective communication within the school. The Office Administrator will be instrumental in facilitating the smooth operation of daily activities, supporting the overall mission of the school.

Qualifications

• Experience in administrative roles preferred.
• Strong organizational skills required.
• Ability to manage multiple tasks efficiently.

Responsibilities

• Lead recruitment processes, from posting adverts to organizing interviews.
• Maintain staff attendance and compliance records.
• Support finance administration and general administrative tasks.

Skills

Communication

Organization

Attention to Detail

Job description

Start date: 1st September 2025
Pay Range: Grade C (SCP 3 - 4)
Approx. salary: £24,027 (FTE) £12,965 (actual)
Hours: 25 hours per week, term time plus one week and two Inset Days.
Contract type: Permanent

The Role

The Office Administrator provides comprehensive administrative support across various functions, including recruitment management, staff attendance and record management, and finance administration. This role ensures efficient communication between the school and its stakeholders, contributing to the smooth and effective operation of the school’s day-to-day activities.

Key Responsibilities:

• Recruitment: Being the in-house lead for recruitment, including posting adverts, monitoring applications and organising of interviews. Supporting the central People Team with the on boarding of new staff, including overseeing the gathering and completion pre-employment checks.

• Staff Attendance and Records Management: Support the Trust’s People Team in maintaining staff attendance, managing leave requests, and ensuring compliance with absence documentation.

• Finance Administration: Supporting the Finance team with processing income and expenditure, for example posting invoices, capturing and processing parent payments. Processing orders and monitoring goods received.

• General Administrative Support: Provide general administrative support, including filing, photocopying, and managing documentation. Maintain accurate staff records in compliance with GDPR, and input into the Single Central Register. Ensure activities follow safeguarding and confidentiality protocols. General administrative support to the leadership team as needed. Whilst we have dedicated Reception Administrators, the Office Administrator will be expected to also cover Reception on occasion.

Candidates should complete an application form and supporting statement addressing the criteria presented in the role description and person specification. Completed applications should be sent to [e-mail] by 8am, Tuesday 8th July 2025.

Early applications are encouraged, and we reserve the right to interview and appoint prior to this deadline.
A formal contract will be issued once the successful applicant has been appointed. It will be offered subject to a Disclosure and Barring Service (DBS, formerly CRB) check.

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