Office Administrator

Smiley & Co, Ltd.; Cheddar; On-site; GBP 26,000; Full time

Job summary

A reputable company in Cheddar is seeking an Administrative Support Specialist for their HR and Finance departments. The role involves handling various administrative tasks, maintaining employee records, and providing support for payroll and finance documentation. Candidates should demonstrate strong attention to detail, proficiency in Microsoft Office, and excellent communication skills.

Benefits

31 Days holiday including Bank Holidays

Private Health Care

Qualifications

• Proven administration experience within an office environment.
• Clear written and verbal communication.
• Ability to keep calm under pressure.

Responsibilities

• Provide general administrative support to HR and Finance teams.
• Maintain employee records and HR databases.
• Assist with payroll preparation and financial documentation.

Skills

Attention to detail

Organisational skills

Communication

Microsoft Office proficiency

Job description

Location: Cheddar

Salary: £25,500 per annum

Hours: Monday to Friday 8-4.30 with a 30 minute lunch break.

The Role

To carry out and take responsibility for all administrative tasks within the finance and HR department as required by the HR Manager, Finance Director & Finance Manager.

Key Responsibilities

• Provide general administrative support to the HR and Finance teams, including document preparation, filing, and correspondence.
• Maintain accurate and up-to-date employee records and HR databases.
• Assist with onboarding and offboarding processes including contracts and termination documentation.
• Support payroll preparation by gathering timesheets and relevant.
• Assist in the preparation and processing of invoices, purchase orders, and other financial documentation.
• Organise and schedule meetings, including booking meeting rooms.
• Maintain confidentiality and ensure all HR and finance documentation is handled in accordance with data protection policies.
• Respond to internal and external enquiries professionally and in a timely manner.
• Prepare reports, spreadsheets, and presentations as directed by the HR and Finance Managers.
• Collaborate with other departments as required to ensure smooth administrative processes across the business.
• Answer incoming phone calls promptly and professionally; transfer calls to appropriate personnel or take accurate messages when necessary.
• Undertake any additional duties as required by the HR or Finance Manager.
  
  

Skills And Qualifications

• Proven administration experience within an office environment.
• Attention to detail essential.
• Accurate with an excellent eye for detail.
• Methodical in approach to tasks.
• Organised and ability to keep calm when under pressure.
• Excellent telephone manner.
• Demonstrates a strong willingness to develop professionally and take on new challenges in an evolving HR environment.
• Clear written and verbal communication.
• Ability to use Microsoft Office applications efficiently, including Excel, Word, Outlook, and PowerPoint.
• Friendly and personable and works well within existing team.
  
  

Benefits

• 31 Days holiday including Bank Holidays
• Private Health Care
  
  

To Apply

If you feel you are a suitable candidate and would like to work for this reputable company, please do not hesitate to apply.