Office Administrator

Winncare UK; Blackburn; On-site; GBP 22,000 - 30,000; Full time

Job summary

Winncare UK is seeking an experienced Office Administrator to support their team in Blackburn. The role involves managing customer service requests, coordinating tasks with engineers, and maintaining the ERP system. Ideal candidates should possess strong communication skills, attention to detail, and experience in a fast-paced environment. This is a fantastic opportunity to join a committed team in a rewarding workplace.

Qualifications

• Demonstrable experience in office administration or customer service.
• Proficient in Microsoft Office, particularly Outlook, Word, and Excel.
• Experience with an ERP system preferred.

Responsibilities

• Manage customer service and hire requests.
• Coordinate work with engineers and installers.
• Maintain ERP database pre and post servicing.

Skills

Communication

Attention to detail

Customer service

Time management

Proficiency in Microsoft Office

Job description

About Winncare

At Winncare, we are dedicated to enhancing the quality of life for individuals in need of mobility and care solutions. With over four decades of expertise, we specialise in developing and providing innovative products and services that support the healthcare industry, including lifting and transfer equipment, medical beds, and a wide range of care solutions.

Our commitment to excellence is driven by a passion for improving the everyday lives of patients and caregivers alike, ensuring safety, comfort, and dignity for those we serve. As a trusted partner in healthcare, Winncare continues to lead with innovation, compassion, and a relentless pursuit of quality.

This is an exciting time for Winncare as we experience organisational growth and new opportunities to join our highly skilled, professional, and committed team in a great working environment.

Our team in Blackburn are seeking to appoint an experienced and capable individual in the position of Office Administrator.

Reporting to the Service Manager, the Office Administrator will provide dedicated and detail-oriented support to the wider team.

This role will play a crucial role in managing customer service and hire requests. The successful applicant will be responsible for ensuring work is scheduled in accordance with regulatory requirements, coordinating with engineers and installers, and updating the ERP system at each stage to ensure timely completion and invoicing of services. Additionally, the role encompasses key account management from a service and repair perspective.

Key tasks and accountabilities associated with the role are as follows:

Work in collaboration with the members of the service and sales team coordinating servicing and maintenance for all customers.

Efficient administration of service and hire related orders.

Process service and hire requests and coordinate the work to the engineers/installers.

Processing the service orders during and on completion of the works.

Complete the work on the software system for invoicing purposes.

Prepare reports of activities with the accountable accounts.

Build a strong, in-depth product knowledge to understand the features and benefits of products.

Maintain and update the ERP database pre and post servicing to ensure the data is processed accordingly.

This list is not exhaustive and the successful candidate will be expected to undertake any other duties for which they are suitably qualified and experienced to undertake.

Applicants should possess demonstratable experience in a office administration/customer service capacity, be a confident communicator, in person and via the telephone/email and possess the ability to build excellent internal and external relationships.

The successful candidate will have a passion for providing solution, be motivated by achieving targets and demonstrate attention to detail and accuracy.

It is essential applicants possess the ability to work efficiently in a fast-paced environment and manage multiple tasks simultaneously, be Proficient in Microsoft Office, particularly Outlook, Word and Excel and be able to work on own initiative and have the willingness to learn and adapt to new systems and processes.

Experience of using and working an ERP system would be preferred as would previous experience in the NHS, care home or healthcare sector.

This is a great opportunity for a suitably qualified and experienced individual to join a committed and dedicated team at a time of growth in a rewarding and engaging environment and a great workplace community.

If you possess the skills, knowledge, and experience suitable for this vacant post, please apply.