Nursery School Receptionist/Administrator

Philosophy Education; London Borough of Lambeth; Vor Ort; GBP 21.000 - 28.000; Vollzeit

Zusammenfassung

Philosophy Education LTD. in Lambeth seeks a Nursery School Administrator to deliver first-class front‑of‑house reception and admin support at Lambeth Nursery School. You will work closely with the School Business Manager to run day-to-day admin and reception tasks efficiently and professionally.

Responsibilities include managing visits, answering calls, processing payments, maintaining records and room bookings, while safeguarding and confidentiality are upheld.

Qualifikationen

• Minimum of 1 year experience working in a school office.
• Experience with SIMS and FMS software.
• Enhanced DBS on the Update Service.

Aufgaben

• Reception and Front of House: Welcoming parents, pupils and visitors in a friendly, professional manner.
• Visitor Management: Sign visitors in/out, issue passes, follow safeguarding procedures.
• Telephone and Communication: Answer calls, handle enquiries, take messages, direct to staff.
• Data Management: Maintain school records and databases securely and confidentially.
• Payments and Finance Administration: Process payments and maintain accurate records.
• Room Bookings: Coordinate room bookings and communicate arrangements.
• School Systems and Procedures: Support admin systems and seek efficiencies.

Kenntnisse

School office experience

Tools

SIMS

FMS

Jobbeschreibung

• Nursery School Administrator
• Lambeth Nursery School
• 08:30 - 16:30Monday to Friday
• Must haveSIMs & FMS experienceas well as previous school office experience
• Ideal candidate would have some knowledge of Early Years Funding Requirements
• ASAP Start
• Must have Enhanced DBS on the Update Service

Please note we are only able to accept applications from administrators with aminimum of 1 years' experience working in a school office.

Job role

As the first point of contact for our school, you will play a key role in creating a warm, welcoming and professional environment for pupils, parents, visitors and staff. You will take pride in providing an excellent front-of-house service, ensuring that everyone who visits or contacts the school receives a friendly, helpful and professional welcome.

Working closely with the School Business Manager, you will support the effective day-to-day running of the school's administrative and reception functions. You will be responsible for delivering a high-quality reception service alongside a range of administrative duties, helping to ensure that school systems and procedures operate efficiently and effectively.

The role requires someone who is organised, approachable, proactive and able to manage a varied workload, often balancing competing priorities in a busy school environment. You will also undertake other professional duties as reasonably delegated by the Headteacher.

Key Responsibilities

Your role will include responsibilities across the following areas:

• Reception and Front of House: Acting as the first point of contact for the school, welcoming and greeting parents, pupils, visitors, contractors and other members of the school community in a friendly and professional manner.

• Visitor Management: Managing the school entrance and door systems, signing visitors in and out, issuing visitor passes and ensuring the appropriate safeguarding and security procedures are followed.

• Telephone and Communication: Answering incoming telephone calls, dealing with enquiries, taking messages and directing calls to the appropriate members of staff.

• Parent and Visitor Support: Responding to face-to-face enquiries, providing information and assistance to parents and visitors, and directing queries appropriately.

• General Administration: Providing a wide range of administrative support to ensure the smooth and efficient running of the school office.

• Payments and Finance Administration: Receiving and processing payments, maintaining accurate records and supporting relevant financial administration.

• Data Management: Maintaining, updating and managing school records and databases, ensuring information is accurate, secure and handled confidentially.

• Room Bookings: Coordinating and managing room bookings, ensuring spaces are allocated appropriately and relevant arrangements are communicated.

• School Systems and Procedures: Supporting the effective management, monitoring and review of administrative systems and procedures, identifying opportunities to improve efficiency and service delivery.

We have a policy to respond to all applications within three working days. However, because of the volume of applications, we are sometimes unable to reply to individual enquiries. If we have not contacted you within this specified time your application has been unsuccessful on this occasion.