School Receptionist

Forest Bridge School Ltd; Maidenhead; On-site; GBP 18,000 - 24,000; Part time

Job summary

Forest Bridge School Ltd is seeking a friendly School Receptionist to provide front-desk support, greet visitors, manage mail and phone enquiries, and act as a central point for administration.

The role covers data management, attendance data collating, and supporting HR and leadership teams, with responsibilities for keeping school information systems up to date and GDPR compliant.

Qualifications

• Experience in school reception or admin is desirable.
• Excellent communication and organisational skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Act as the first point of contact for Forest Bridge School, provide quality reception service for all visitors to the school, ensure security processes are in place and followed, and provide hospitality as appropriate.
• Support other members of the reception/administration team.
• Assist staff with inquiries and manage meeting calendars.
• Organise and maintain the school office and administrative systems, communication and records.
• Collate and produce attendance data for analysis.
• Maintain and manage school information systems (Sims, Parent Mail).
• Be prepared to learn and use a wide range of databases and software.

Skills

Reception

Customer service

Data management

HR support

Tools

Sims

Parent Mail

Job description

Working Hours: 8am - 4pm, with some flexibility possible

Term Time Only, plus three weeks and five Inset Days

School Receptionist Job Description

The purpose of the post is to be responsible for all aspects of school administration relating to the pupils, staff, and data management. To provide secretarial and administrative support and HR assistance for the Admin and Leadership teams as detailed below, and to help develop and manage systems that will enable the school to improve the functionality of the Administration Team.

Responsibilities:

Act as the first point of contact for Forest Bridge School, provide quality reception service for all visitors to the school, ensure security processes are in place and followed, and provide hospitality as appropriate.

• To support the other members of the reception/administration team.
• Assist all members of staff with their inquiries.
• Managing meeting calendars
• Organise and maintain the school office and the necessary administrative system, communication and record-keeping
• The collation and production of attendance data for analysis
• To be responsible for the use of, updating, and management of the school’s information management systems, i.e. Sims and Parent Mail
• Be able to use a wide range of databases and software packages or be prepared to undergo training
• To provide the preparation and production of all school records and publications
• To assist the line manager to maintain office efficiency by planning and implementing office systems, standards, processes, and procedures.
• To adhere to retention guidelines ensuring that retention, protection, retrieval, transfer, and disposal of records are accurate.
• To assist with pupil first aid and welfare, looking after sick pupils, liaising with parents, staff, etc. in administering prescribed medicines when appropriate
• To open, sort, and distribute posts and emails promptly
• To tactfully deal with sometimes difficult and contentious situations in a polite and diplomatic manner
• To maintain stocks of stationery, office supplies obtain quotes, and place orders when required in line with the school’s procedures.
• Manage all aspects of administration relating to free-school meals and liaise with the catering supervisor, LA and parents as necessary
• To provide administrative support for the organisation of school trips and events, using parent mail.
• Ensure that the office maintains GDPR compliance
• Oversee and support in the administration of parent tours
• Assist with the administration of the Admissions process as directed.
• Assist with the administration of the Annual Review process as directed.
• To be conversant with the DfE guidelines on Safeguarding Children and Safer Recruitment in Education, ensuring compliance.
• Attend training as required, to maintain professional and technical knowledge.
• To undertake any other duties as directed by the line manager or headteacher in line with the role.

Due to the needs of the school and the department, we may interview suitable candidates before the closing date. This job may also close early if a large number of applications are received. You are advised to submit your application as early as possible to avoid missing your chance to apply.