Nursery School Receptionist/Administrator

Confidential; Greater London; On-site; GBP 21,000 - 27,000; Full time

Job summary

Lambeth Nursery School is recruiting an organised Nursery School Administrator to join our front‑of‑house team on a 08:30–16:30, Monday to Friday basis. You will be the first point of contact for pupils, parents and visitors, delivering a warm, professional welcome and supporting busy reception and school office duties.

With SIMS and FMS experience and a current Enhanced DBS (Update Service), you will manage payments, data, bookings and general administration while working closely with the

Qualifications

• Must have SIMS & FMS experience and previous school office experience.
• Enhanced DBS on the Update Service required.
• Minimum of 1 year experience working in a school office.

Responsibilities

• Reception and Front of House: first point of contact for the school community.
• Visitor Management and safeguarding procedures.
• Telephone and communications handling and message taking.
• Parent and visitor support and information provision.
• General administration to ensure smooth running of the school office.
• Payments and finance administration support and data management.
• Room bookings management and calendar coordination.
• Support to monitor and improve administrative processes.

Skills

Front of House

DSB knowledge

Tools

SIMS

FMS

Job description

• Nursery School Administrator
• Lambeth Nursery School
• 08:30 - 16:30 Monday to Friday
• Must have SIMs & FMS experience as well as previous school office experience
• Ideal candidate would have some knowledge of Early Years Funding Requirements
• ASAP Start
• Must have Enhanced DBS on the Update Service

Please note we are only able to accept applications from administrators with a minimum of 1 years' experience working in a school office.

Job role

As the first point of contact for our school, you will play a key role in creating a warm, welcoming and professional environment for pupils, parents, visitors and staff. You will take pride in providing an excellent front-of-house service, ensuring that everyone who visits or contacts the school receives a friendly, helpful and professional welcome.

Working closely with the School Business Manager, you will support the effective day-to-day running of the school's administrative and reception functions. You will be responsible for delivering a high-quality reception service alongside a range of administrative duties, helping to ensure that school systems and procedures operate efficiently and effectively.

The role requires someone who is organised, approachable, proactive and able to manage a varied workload, often balancing competing priorities in a busy school environment. You will also undertake other professional duties as reasonably delegated by the Headteacher.

Key Responsibilities

• Reception and Front of House: Acting as the first point of contact for the school, welcoming and greeting parents, pupils, visitors, contractors and other members of the school community in a friendly and professional manner.
• Visitor Management: Managing the school entrance and door systems, signing visitors in and out, issuing visitor passes and ensuring the appropriate safeguarding and security procedures are followed.
• Telephone and Communication: Answering incoming telephone calls, dealing with enquiries, taking messages and directing calls to the appropriate members of staff.
• Parent and Visitor Support: Responding to face-to-face enquiries, providing information and assistance to parents and visitors, and directing queries appropriately.
• General Administration: Providing a wide range of administrative support to ensure the smooth and efficient running of the school office.
• Payments and Finance Administration: Receiving and processing payments, maintaining accurate records and supporting relevant financial administration.
• Data Management: Maintaining, updating and managing school records and databases, ensuring information is accurate, secure and handled confidentially.
• Room Bookings: Coordinating and managing room bookings, ensuring spaces are allocated appropriately and relevant arrangements are communicated.
• School Systems and Procedures: Supporting the effective management, monitoring and review of administrative systems and procedures, identifying opportunities to improve efficiency and service delivery.