NHS Admin Assistant: Clinical Support & Records

NHS Professionals; Southampton; On-site; GBP 23,000 - 29,000; Full time

Benefits offered by this job

Competitive pay rates

Essential support when you need it - 7

Multi locational - work across Trusts

Manage shifts and timesheets on the go

Ad hoc shifts or longer-term positions

Training and development opportunities

Holiday allowance accrual

Stakeholder pension scheme available

Job summary

NHS Professionals is seeking an Administration Secretary to join the team at Antelope House, Southampton. You will provide comprehensive administration to the clinical team and manage workload, using both copy typing and audio to produce letters, minutes, and reports.

The role involves diary management, filing (electronic and paper), and support to onboarding new clinicians, while maintaining strict data confidentiality and high standards of service.

Qualifications

• Typing correspondence using copy typing and audio.
• Provide administration support to nominated individuals.
• Set up and maintain office systems for easy retrieval of documents.
• Support diary and meeting management for the clinical team.

Responsibilities

• Type letters, minutes, and reports as instructed by the line manager.
• Maintain and file electronic and paper records with confidentiality.
• Assist with onboarding new clinicians and arranging access/authorisations.
• Manage communications with service users, relatives, and staff.
• Record contacts with service users in the patient record system.
• Organise meetings, take minutes, and distribute to appropriate staff.

Skills

Typing

Administration

Diary management

Communication

Job description

NHS Professionals is seeking an Administration Secretary to join the team at Antelope House, Southampton. You will provide comprehensive administration to the clinical team and manage workload, using both copy typing and audio to produce letters, minutes, and reports.

The role involves diary management, filing (electronic and paper), and support to onboarding new clinicians, while maintaining strict data confidentiality and high standards of service.