Music Adminstrator

Suffolk County Council; Ipswich; Presencial; GBP 18.000 - 22.000; Jornada completa

Descripción de la vacante

Ipswich School in Ipswich seeks a Music Administrator to oversee day-to-day administration of the Music Department, coordinate events, timetables and liaise with staff, parents and external venues. The role includes managing Visits by Visiting Music Teachers, instrument hire and scholarship logistics, and supporting the Director of Music to deliver high-quality musical experiences for pupils.

Responsibilities include parent/pupil liaison, financial/budget handling, VMT coordination and daily

Formación

• NVQ Level 2/3 in Business Administration or equivalent demonstrable experience.
• Proficiency in MS Office or Google Workspace.
• GCSE English and Maths grade C/4 or above.

Responsabilidades

• Act as the primary contact for parent queries on instrumental lessons, hire, trials and scholarships.
• Maintain income/expenditure records using iFinance, process invoices and liaise with the Bursary.
• Manage Visiting Music Teachers (VMTs) and administration of lessons, timetabling and allocations.
• Provide high‑level daily administrative support to the Director of Music and department staff.

Conocimientos

Liaison with parents

Financial administration

VMT coordination

Department support

Educación

NVQ Level 2/3 in Business Administration

Herramientas

MS Office Suite

Google Workspace

Descripción del empleo

• Ipswich School
• Address:Ipswich, Suffolk IP1 3SG
• Salary:£19,603 per annum
• Hours:35 hours per week, 35 weeks per year plus an additional 10 days during school holidays
• Contract:Permanent, required as soon as possible
• Reference:5595

Music is at the heart of cultural life at Ipswich School. Operating from our purpose-built Music building within the Britten Faculty of Music, our vibrant department supports hundreds of pupils across both the Senior and Preparatory Schools, 25 Visiting Music Teachers (VMTs), and an expansive calendar of concerts, tours, and

external performances.

As the central point of contact for staff, parents, pupils, and external venues, the Music Administrator leads the day-to-day administrative coordination of our bustling department. This key support role is responsible for overseeing music administration, event logistics, room bookings, financial tracking, VMT coordination, and line managing the Music Administration Assistant to deliver high-quality musical experiences for young people.

Your responsibilities

• Parent and Pupil Liaison: Act as the primary contact for parent queries regarding instrumental lessons, instrument hire, trial lessons, and music scholarship auditions.


• Financial and Resource Management: Maintain departmental income/expenditure records using iFinance, process invoices, handle instrument repair/hire administration, and liaise with the Bursary.


• Visiting Music Teachers: Manage all aspects of Visiting Music Teachers (VMTs) and the administration of individual music lessons, including advising on timetabling, VMT induction, student allocations, and ongoing


• day to day liaison.


• Department Support: Provide high-level daily administrative assistance to the Director of Music and other music staff to support the successful realisation of the department's vision.

What you will need

• NVQ Level 2/3 in Business Administration (or equivalent demonstrable


• experience).


• Proficiency in MS Office Suite (Word, Excel, Outlook) or Google Workspace (Docs, Sheets, Gmail).


• Minimum GCSE Grade C/4 in English and Maths.

What we will offer you

For over 600 years Ipswich School has inspired young people to discover their potential, develop their character and leave us ready to make a positive contribution to the world.

None of this would be possible without our people. From teachers and teaching assistants to catering, estates, administration, finance admissions and support staff, every colleague plays an important role in creating the exception experiences that define an Ipswich School education.

We are proud of our welcoming community, ambitious culture and collaborative approach. Together, we strive for excellence, support one another and continually looks for ways to improve.

When you join Ipswich School, you’re joining more than a workplace. You’re becoming part of a community that values professionalism, kindness, ambition and opportunity.

To find out more, please contact HR by calling 01473 408300.

Closing date

12 pm, 30 October 2026.

Interview date

9 November 2026.