School Administrator - Primary School - Ipswich

Marchant Recruitment; Ipswich; On-site; GBP 20,000 - 26,000; Full time

Job summary

Marchant Recruitment is assisting a friendly Primary School in Ipswich to recruit a School Administrator for the busy school office. You will manage correspondence, maintain pupil records and act as the main point of contact for families and visitors.

The role is full-time and permanent with salary paid to scale. The successful candidate will support pupils, parents, staff and school events while maintaining confidentiality and high standards of organisation.

Qualifications

• Previous administrative experience required.
• Experience using Microsoft Office applications (Word, Excel, Outlook).
• Experience using databases or school information systems is desirable.
• Excellent attention to detail and accuracy in record-keeping.
• Strong organisational skills and ability to prioritise tasks.
• Good time management and ability to work independently or in a team.

Responsibilities

• Act as a welcoming first point of contact for parents and visitors.
• Answer telephone calls and respond to emails in a professional manner.
• Deal with general enquiries and direct to appropriate staff when needed.
• Maintain accurate pupil records and update databases and systems.
• Support attendance, admissions, trips and event organisation as required.
• Communicate with parents and carers and support teachers and senior leaders.

Skills

Administrative experience

Microsoft Office

Databases familiarity

Attention to detail

Organisational skills

Time management

Job description

School Administrator - Primary School - Ipswich

Start Date: As soon as possible
Contract: Full-time, Permanent
Salary: Paid to scale

A friendly and established Primary School in Ipswich is looking for an organised and personable School Administrator to join its busy school office.

This position would suit an administrator who enjoys working with people, takes pride in accurate work and can remain organised when the school day becomes busy. You will provide essential administrative support to the school while acting as a professional point of contact for families and visitors.

School Administrator Role

• As soon as possible start
• Working within the main school office
• Supporting pupils, parents and staff
• Managing correspondence and administrative records
• Maintaining accurate databases
• Paid to scale

The School Administrator will have a varied role, with responsibilities ranging from answering enquiries and maintaining records to supporting school events and general office administration.

You will regularly communicate with parents and carers, both by telephone and email and in person. You will need to provide helpful information while understanding when a query needs to be passed to a teacher, senior leader or another member of staff.

Maintaining accurate pupil information will also be an important responsibility. You will update databases, process forms, maintain records and ensure that information is stored appropriately.

You may also assist with attendance, admissions, trips, meetings and other administrative processes. The school therefore needs someone who is flexible and willing to support different areas of the office as required.

School Administrator - School Information

This Primary School in Ipswich is committed to creating a safe, inclusive and positive environment where children are encouraged to learn and develop.

The school values strong relationships with parents and carers and understands the important role the administration team plays in maintaining effective communication between home and school.

Students are encouraged to work hard, develop confidence and become increasingly independent. Staff work together to provide appropriate academic and pastoral support.

The successful School Administrator will join a collaborative team and will communicate regularly with teachers, support staff, senior leaders, pupils and families.

The school is looking for someone who is approachable but professional, organised but flexible, and able to manage routine administration while responding appropriately to unexpected requests.

School Administrator - Key Responsibilities

• Act as a welcoming first point of contact for parents and visitors.
• Answer telephone calls and respond to emails.
• Deal with general enquiries professionally.
• Welcome visitors and follow school procedures.
• Maintain accurate pupil records.
• Update databases and school systems.
• Prepare letters, forms and correspondence.
• Maintain electronic and paper filing systems.
• Support attendance administration.
• Assist with admissions administration where required.
• Communicate with parents and carers.
• Support teachers and senior leaders.
• Organise meetings and appointments.
• Assist with school trips and events.
• Process incoming and outgoing correspondence.
• Maintain confidentiality.
• Keep records accurate and up to date.
• Prioritise tasks according to urgency.
• Follow school policies and procedures.

School Administrator - Experience and Requirements

• Previous administrative experience.
• Experience working in a school is desirable.
• Confidence using Microsoft Office.
• Experience using databases or administrative systems.
• Excellent attention to detail.
• Strong organisational skills.
• Ability to manage competing priorities.
• Friendly and professional approach.
• Confidence communicating with parents and staff.
• Good time management.
• Ability to work independently and as part of a team.
• Understanding of confidentiality and data protection.
• Commitment to safeguarding and pupil wellbeing.

Safeguarding

The school is committed to safeguarding and promoting the welfare of children. The successful candidate will be required to complete all relevant DBS, safeguarding and pre-employment checks.