Multisite Outpatients Admin Assistant (Driving Licence Required)

Oxford Health NHS Trust; London Borough of Southwark; Sur place; GBP 20 000 - 26 000; Plein temps

Avantages offerts par ce poste

27 days annual leave plus bank holiday

NHS Discount

Cycle to work scheme

Employee Assistance Programme

Lease car scheme

Résumé du poste

Oxford Health NHS Trust is seeking an Administrative Assistant to join the Outpatients department team. You will be organised, enthusiastic and proactive with good communication skills and the ability to manage a varied workload.

You should be a self-starter, work well in a team and contribute ideas to support the service. The role requires flexibility to work across Community Outpatient sites in Oxfordshire per service needs.

Qualifications

• NVQ Level 2 qualification and/or previous experience in an administrative office role.
• Good general level of education.
• Ability to prioritise own workload.
• Excellent telephone manner.

Responsabilités

• To assist the team in all administrative duties relating to the day-to-day running of the Outpatients service
• Be a main point of contact for enquiries, managing the central OPD inbox, communicating with service providers, colleagues & users of the service in a professional and organised manner.
• Manage clinic room booking enquiries, including long-term & ad hoc requests, alongside multiple workstreams such as cancellations, allocation spreadsheets, clinic requests, waiting lists & service feedback.
• Provide administrative & secretarial support to the Operational Support Manager & wider OPD team, including correspondence, meeting minutes, diaries, maintaining records & spreadsheets, the creation & updating of SOPs & processes.
• Support the financial administration of the department, including e-procurement, monitoring revenue spend, room charges, invoicing, purchase orders & contract agreements with service providers.
• Provide reception cover across Outpatient sites when required and support other operational responsibilities including equipment records, electronic patient record systems, fire and emergency light checks and quality improvement activity.
• Organise and prioritise own workload, working independently within appropriate guidelines while supporting the wider team and responding flexibly to the needs of the Outpatient service.

Connaissances

Communication skills

Organisational skills

Teamwork

Self-motivation

Formation

NVQ Level 2 or equivalent

Higher Education (desirable)

Outils

Excel

Word

Outlook

Description du poste

Oxford Health NHS Trust is seeking an Administrative Assistant to join the Outpatients department team. You will be organised, enthusiastic and proactive with good communication skills and the ability to manage a varied workload.

You should be a self-starter, work well in a team and contribute ideas to support the service. The role requires flexibility to work across Community Outpatient sites in Oxfordshire per service needs.