Multi-Site Facilities Manager - (Global Law firm)

ZipRecruiter; London; On-site; GBP 70,000 - 75,000; Full time

Job summary

An established industry player is seeking a Multi-Site Facilities Manager to oversee operations across EMEA offices. This pivotal role blends operational leadership with project management, ensuring efficient and cost-effective management of facilities. You will manage vendor relationships, health & safety, and internal space planning, while also coordinating office moves and construction projects. Join a supportive and inclusive environment that values innovation and development, offering you the chance to make tangible improvements across multiple locations.

Benefits

Flexible benefits package

Supportive working environment

Focus on innovation and people development

Qualifications

• Proven experience in facilities management within a professional services environment.
• Skilled in managing multiple sites, budgets, and vendor relationships.

Responsibilities

• Lead day-to-day facilities operations across EMEA offices.
• Manage service contracts, preventative maintenance, and budgets.

Skills

Facilities Management

Project Management

Vendor Management

Budget Management

Communication Skills

Problem-Solving

Tools

Word

Excel

Basware

Workday

iManage

Job description

Job Description

Job title: Multi-Site Facilities Manager – EMEA

Location: London (with travel across EMEA)

Sector: Legal

Salary: Competitive + Package

We’re recruiting for a globally recognised law firm looking for a Multi-Site Facilities Manager to oversee the operations of their EMEA offices. This is a high-impact role that blends operational leadership, project management, and real estate oversight — ideal for a hands-on, solutions-focused facilities professional.

The Opportunity:

This is a key role ensuring the proactive, efficient and cost-effective management of office facilities across multiple locations. Working closely with the Director of Facilities and other senior stakeholders, you’ll be the go-to expert for managing office services, real estate, vendor relationships, health & safety, and internal space planning. You'll also play a part in relocations, construction projects, and lease management for EMEA-based properties.

Key Responsibilities:

Lead day-to-day facilities operations across EMEA offices

Manage service contracts, preventative maintenance, budgets and purchasing (Basware)

Oversee office services, records, and space management at the London HQ

Conduct regular inspections and manage physical site appearance and safety compliance

Liaise with landlords, property managers, and building staff

Coordinate and support office moves, fit-outs, and construction projects

Support lease management, rent schedules, and real estate documentation

Oversee site security and life safety protocols

Travel to EMEA offices occasionally

About You:

• Proven experience in facilities management, ideally within a professional services or legal environment
• Strong track record in managing multiple sites and budgets
• Experienced in managing vendors, property services, and IT-related infrastructure
• Skilled in handling contracts, building operations, and office relocation logistics
• Excellent communicator with strong problem-solving and project coordination skills
• Hands-on approach with the ability to travel and occasionally work out-of-hours
• Working knowledge of relevant systems: Word, Excel, Basware, Workday, iManage etc.

Reward:

• Salary - £70,000 - £75,000 per annum (may be more depending on experience)
• Flexible benefits package.
• A supportive, inclusive working environment with genuine focus on values, innovation, and people development.

You'll be part of a collaborative, respected global business that values operational excellence and proactive thinking. With variety in your day-to-day, you'll have real ownership across the region while supported by a wider real estate and facilities team. The role offers autonomy, visibility, and the chance to make tangible improvements across multiple office environments.

Application process:

Due to the high volume of applications, we are not able to respond to all enquiries. If you have not received a response within 72 hours, please assume you have not been shortlisted at this stage, however, thank you for taking the time to apply.

Ryder Reid Legal is a recruitment specialist. For over thirty years we've been connecting legal talent with many of the leading law firms in London and internationally. Follow our LinkedIn page for the latest vacancies.

https://uk.linkedin.com/company/ryder-reid-legal