MSK WorkFit Admin Lead for Occupational Health

ROHFT Careers; Birmingham; On-site; GBP 22,000 - 28,000; Full time

Job summary

The Royal Orthopaedic Hospital NHS Foundation Trust is seeking an experienced administrator to lead the WorkFit Service's administration. You will manage bookings, referrals and confidential records, ensuring data protection and timely enquiries handling within a healthcare setting.

Join a friendly, supportive team committed to staff wellbeing and quality service delivery, with opportunities to participate in audits, reporting and continuous training.

Qualifications

• Provide comprehensive administrative support to the WorkFit Service.
• Manage appointment bookings, referrals and clinic schedules.
• Maintain accurate and confidential employee health records.
• Respond to telephone and email enquiries in a professional and timely manner.
• Process and track referrals.
• Ensure compliance with data protection and confidentiality standards.
• Assist with audits, data entry and reporting requirements.
• To act as the first point of contact for enquiries from staff accessing the WorkFit Service.
• Maintain adequate stationery supplies for the department and ensure that maintenance requests are monitored and followed through.
• Provide support for service meetings. Prepare meeting agendas, take and distribute minutes.
• Participate in training opportunities to develop skills and stay updated on relevant practices and regulations.
• Work closely with the Admin Team to ensure performance is aligned with the WorkFit Service goals, providing support and development as needed.

Responsibilities

• Provide comprehensive administrative support to the WorkFit Service.
• Manage appointment bookings, referrals and clinic schedules.
• Maintain accurate and confidential employee health records.
• Respond to telephone and email enquiries in a professional and timely manner.
• Process and track referrals.
• Ensure compliance with data protection and confidentiality standards.
• Assist with audits, data entry and reporting requirements.
• To act as the first point of contact for enquiries from staff accessing the WorkFit Service.
• Maintain adequate stationery supplies for the department and ensure that maintenance requests are monitored and followed through.
• Provide support for service meetings. Prepare meeting agendas, take and distribute minutes.
• Participate in training opportunities to develop skills and stay updated on relevant practices and regulations.
• Work closely with the Admin Team to ensure performance is aligned with the WorkFit Service goals, providing support and development as needed.

Skills

Administrative leadership

Appointment bookings

Confidentiality

Data protection

Communication skills

Telephone etiquette

Audits and reporting

Meetings minutes

Training and development

IT skills

Tools

MS Office Suite

Job description

The Royal Orthopaedic Hospital NHS Foundation Trust is seeking an experienced administrator to lead the WorkFit Service's administration. You will manage bookings, referrals and confidential records, ensuring data protection and timely enquiries handling within a healthcare setting.

Join a friendly, supportive team committed to staff wellbeing and quality service delivery, with opportunities to participate in audits, reporting and continuous training.