Motorsport Events Administrator — Flexible Hours & Coordination

Silverstone Circuits Limited; Silverstone; On-site; GBP 21,000 - 30,000; Full time

Job summary

Silverstone Circuits Limited is seeking an Event Administrator to support the Public Events team with diary management, administrative tasks and pre-event planning across motorsport and leisure events.

You will work with the Head of Public Events, coordinate meetings, manage budgets, raise POs, and assist with supplier management and event reporting. Flexible hours include some evenings and weekends during peak seasons.

Qualifications

• Minimum of 1 years’ experience working in an office environment.
• Diary management experience is highly desirable.
• Strong IT skills, particularly in Microsoft packages such as Word, Teams, Outlook, Excel and PowerPoint.
• Strong communication and interpersonal skills.
• Excellent customer service skills.
• Ability to work to deadlines and under pressure in a small team environment, with multiple projects at any given time.
• Team player with a can-do attitude.
• Adaptability and the ability to jump in at the deep end.
• Eye for detail.
• Health and safety awareness.
• Flexible approach to working hours, including evening and weekend work particularly between March - December.

Responsibilities

• Provide diary management and meeting coordination for the Head of Public Events.
• Support in preparing presentations and coordinating Teams meetings.
• Coordinate travel and ad-hoc projects; act as point of contact.
• Assist with team calendars, holiday planning and leave tracking.
• Raise purchase orders, process invoices and update budgets.
• Support event delivery and post-event debriefs.

Skills

Diary management

MS Office

Communication skills

Time management

Customer service

Teamwork

Adaptability

Attention to detail

Flexible hours

Tools

Microsoft Word

Microsoft Teams

Outlook

Excel

PowerPoint

Job description

Silverstone Circuits Limited is seeking an Event Administrator to support the Public Events team with diary management, administrative tasks and pre-event planning across motorsport and leisure events.

You will work with the Head of Public Events, coordinate meetings, manage budgets, raise POs, and assist with supplier management and event reporting. Flexible hours include some evenings and weekends during peak seasons.