Event Manager

Silverstone; Silverstone; On-site; GBP 42,000 - 64,000; Full time

Job summary

Silverstone seeks an experienced Event Manager to oversee planning and execution of motorsport, leisure and mass participation events across national and international venues. You will lead coordinators and assistants, manage budgets, safety, and supplier relationships to deliver high-profile events such as the British Grand Prix ecosystem.

Working in a small, dynamic team, you will drive continuous improvement, collaborative planning with internal departments and contractors, and ensure all

Qualifications

• A relevant business or events degree.
• Minimum 3 years’ experience in events management.
• Experience delivering large-scale motorsport and mass-participation events.
• Ability to lead and develop event teams.
• Strong IT and Microsoft Office skills.

Responsibilities

• Lead the planning and execution of allocated events including site planning, inspections, scheduling for security, stewarding, cleaning, traffic management and emergency planning.
• Own budgets, procurement, supplier and contractor management, ensuring cost-efficiency and safety.
• Coordinate with internal departments, event organisers and contractors to ensure timely delivery and quality.
• Provide health and safety oversight and ensure compliance with guidelines and KPIs.
• Identify opportunities to enhance events and drive sustainability while controlling costs.

Skills

Event management

Commercial acumen

Strong communication

Team leadership

Budgeting

Driving licence

Education

Relevant business or events degree

Tools

Microsoft Office

Job description

Description

Adrenaline fuelled and non-stop, our Public Events team plan and deliver over 30 International and national motorsport, mass participation and leisure events throughout the year in addition to support the BGP Operations team with delivery of the Formula 1 British Grand Prix

You'll hit the ground running when you join us – you'll need to take control of allocated events and deliver them to the high standards expected of a world class venue. Though it's not an easy ride, we can promise that it will never be boring – you'll be surrounded by like-minded, passionate team players who put the pedal to the metal to get the job done. We're expanding our thrilling programme, and you'll play a vital part in taking us to the next level.

JOB PURPOSE

The Event Manager will oversee the planning and execution of a variety of motorsport, leisure, and mass participation events, ensuring that all are delivered efficiently and professionally. This role will involve strategically reviewing the business area to identify and develop commercial opportunities while implementing more efficient and sustainable practices. In addition, the Event Manager will work closely with Event Coordinators and Assistants as part of their Event delivery so will need to demonstrate leadership skills with a strong focus on professional development and growth.

The role requires close collaboration with event organisers, internal departments, and contractors to exceed expectations and ensure the successful execution of each event.

As part of a small, dynamic team that manages large-scale events, strong communication, teamwork, and accountability are key to our success.

Silverstone is committed to safeguarding and promoting the welfare of children and adults at risk and expects all team members and volunteers to share this commitment. Background checks and DBS checks at the appropriate level will be obtained prior to employment commencing.

Key Responsibilities

Team Leadership

Support the development of Event coordinators, assistants and administrators providing guidance, coaching, and mentorship to support their professional development.

Event Planning and Execution

Take full responsibility for the organisation and execution of allocated events and projects, which includes site planning, inspections, scheduling for security, stewarding, cleaning, traffic management, and emergency planning. Ensure comprehensive post-event evaluation. Ownership of these projects is critical.

Operational Planning

Develop safe and efficient operational plans, production schedules, and event timelines.

Stakeholder Liaison

Act as the main point of contact for event stakeholders, building and maintaining relationships with all parties involved to ensure the successful delivery of each event or project according to the brief.

Procurement Management

Assist in sourcing products and services to enhance both new and existing events, while ensuring budget adherence.

Supplier and Contractor Management

Negotiate and manage relationships with suppliers and contractors, ensuring high-quality, cost-effective, and safe services are delivered in line with set KPIs.

Facility Management

Manage the booking and logistics of temporary facilities and infrastructure, ensuring the venue is set up as required and efficiently handed back post-event.

Health and Safety Compliance

Provide health and safety expertise whilst managing risks to ensure the event is delivered safely, this includes ensuring contractors only work on site when they have completed the appropriate documentation and supplied the correct insurance and certificates. The Event Managers will also be responsible for ensuring contractors adhere to Health and Safety Guidelines and KPIs.

Creative Event Enhancement

Identify opportunities to enhance events, improving customer experience and business performance, while exploring ways to reduce costs and increase revenue.

Access Control

Access control including working with the accreditation team to ensure all contractors are set up and effectively uploading accreditation requests within agreed timescales and limits.

Budget and Financial Management

Experienced in managing budgets with a proven ability to analyse and challenge operational costs. Accurate reporting on financial performance, and reconciliation of budgets post-event.

Administrative Support

Oversee the administrative tasks required to deliver events, including raising purchase orders and processing invoices.

Department Support

Assist the Senior Event Operation Managers and Head of Public Events with project work as required.

Corporate Event and British Grand Prix (BGP) Support

Assist the BGP Operations and Corporate Events teams with both pre-event planning and the delivery of events and projects, supporting other delivery departments as needed.

TEAM RESPONSIBILITIES

• Help to create a positive and proactive culture within the department
• Professional presentation reflecting the Silverstone values

PERFORMANCE RESPONSIBILITIES

• Performance will be monitored against the following:
• Ownership and completion of events/projects in a timely manner
• Budget management
• Teamwork
• Objectives set through the Personal Development Review (PDR) process
• Organisers / Customer satisfaction
• Leadership skills
• Health and Safety
• Sustainability development within the events

KEY RELATIONSHIPS

• Public Events and BGP Operations teams.
• All internal departments. The key business areas critical to the success of our events including finance, marketing, catering, logistics and venue operations.
• External third-party suppliers (traders, contractors, suppliers, Motorsport clubs, clients/organisers and our fans).

Skills, Knowledge and Expertise

• A relevant business or Events degree
• Minimum of 3 years’ experience working within the events industry Motorsport Experience is beneficial but not essential
• Great commercial acumen with proven experience of managing events from implementation through to completion
• Experience of delivering all elements of an event from concept and contracts through to post event evaluation. This also includes managing budgets.
• Strong IT skills, particularly in Microsoft packages such as Word, Teams, Outlook, Excel and PowerPoint
• Strong communication and interpersonal skills including the ability to influence effectively
• Excellent customer service skills
• Ability to work to deadlines and under pressure in a small team environment, with multiple projects at any given time
• Team player with a "can-do" attitude
• Adaptability and the ability to jump in at the deep end
• Eye for detail with a strategic and logistical planning mind-set
• Strong health and safety awareness - completion of IOSH or similar training qualifications is preferable
• Driving Licence is essential
• Flexible approach to working hours, including evening and weekend work particularly between March - December

Sustainability

We don't just look after our team and our fans. We want to look after our world too. We're committed in our responsibility to reach our zero-carbon goal. So, we've adopted greener methods within our workplace, donated more than 20 tonnes of surplus food, and installed over 2,700 solar panels which generates 13% of our venue's power - with all other energy from 100% renewable sources. Our dedication has earned us Three Star FIA Environmental Accreditation, but this is just the start.

We're Silverstone, the UK's leading motorsport venue for over 60 years. You probably know us as the hosts of world-class events, such as the Formula 1 British Grand Prix, MotoGP and Silverstone Festival.

As a true, one-of-a-kind destination, we make people feel the thrill on and beyond the track. From unforgettable business experiences at our International Conference & Exhibition Centre, to unique getaways and iconic trackside views at Escapade - we work hard to ensure each and every one of our visitors can see our personality, touch our legacy and hear our heartbeat around every single corner. And we want you to be a part of it.