Mission & Ministry Team Administrator

DIOCESE OF ST EDMUNDSBURY AND IPSWICH CHURCH BUILDINGS MANAGEMENT PARTNERSHIP TRUST; Ipswich; On-site; GBP 24,000 - 32,000; Full time

Job summary

The Diocese of Ipswich and St Edmundsbury’s Mission and Ministry Team invites applications for an Administrator to support a busy team. The role includes calendar management, filing, responding to queries and managing a shared inbox.

You will help organise, publicise and attend training events across the diocese. You will also organise internal meetings, take minutes, process invoices and liaise with clergy, Archdeacons and the Bishops Office to ensure licensing, DBS and safeguarding paperwork

Qualifications

• Experience as an administrator in a busy office environment.
• Excellent organisational and communication skills.
• Able to manage multiple tasks and stakeholders with discretion.

Responsibilities

• Manage calendars and coordinate meetings with multiple stakeholders.
• Maintain filing systems and respond to queries; manage shared inbox.
• Organise, publicise and attend training events across the diocese.
• Organise internal meetings and take accurate minutes.
• Process invoices and liaise with clergy and Bishops Office on licensing, DBS and safeguarding paperwork.

Skills

Organisational skills

Communication

Microsoft 365

Diary management

Event organisation

Minute taking

Invoicing

Stakeholder engagement

Driving license

Tools

Microsoft 365

Job description

The Diocese of Ipswich and St Edmundsbury’s Mission and Ministry Team seeks to support the making of new disciples of all ages in both parish churches and fresh expressions of church. The team is currently looking for an efficient and experienced Administrator to help it deliver its objectives.

Reporting into the Senior Administrator, the successful candidate will provide valuable team administrative support e.g. calendar management, maintaining filing systems, responding to queries and management a shared email inbox. You’ll also play a key role in organising, publicising and sometimes attending the many training events run by the team across the diocese.

The role is very varied and will also involve internal meeting organisation and minute taking, processing invoices and engaging with clergy, lay ministers, Archdeacons and colleagues from the Bishops Office to ensure that licensing, DBS and safeguarding paperwork is accurate and up to date.

To that end, we are looking for a friendly, engaging and experienced Administrator to join the team. You’ll need to be well-organised, flexible and willing to assume ownership and responsibility for specific tasks, as well as working in close collaboration with the Senior Administrator to deliver key tasks in a timely manner and to changing deadlines. You’ll have experience of managing diaries and arranging meetings with multiple stakeholders, be a confident but sensitive communicator and be competent with Microsoft 365.

The postholder will be primarily based at the Diocesan Office in Ipswich but will need to be willing to travel across the diocese to attend meetings and events. As such, access to a vehicle and a full driving license would be advantageous.

You do not need to be a practicing Christian to undertake this role, but being sympathetic to the aims of the Church of England and the Christian faith would be mutually beneficial. This is a fantastic and rewarding opportunity for an experienced and organised administrator looking to join and support a busy and committed team.

The DBF is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. All postholders and volunteers are expected to share this commitment. All appointments are subject to acceptable pre-appointment checks, including a satisfactory Enhanced DBS check.

The care and protection of children, young people and vulnerable adults involved in church activities is the responsibility of the whole church. Everyone who participates in the life of the church has a role to play in promoting a Safer Church for all.

Safeguarding is an integral part of the mission and ministry of the church in this diocese and is in line with our Growing in God strategy. Safeguarding is everyone’s responsibility.

Closing Date: 14 October 2026

Interview Date: 27 October 2026