Senior Administrator

The Church of England; Leeds; On-site; GBP 30,000 - 38,000; Full time

Job summary

The Church of England in Leeds seeks a Senior Administrator to provide essential support to the Bishop of Leeds and the Safeguarding team. You will manage email/letter communications, queries, and PTO/OPTO paperwork, ensuring compliance with current guidelines while suggesting process improvements.

You will act as a bridge between the Bishop's office and the diocesan safeguarding team, facilitating collaboration and information exchange.

Qualifications

• Excellent IT skills with strong written and verbal communication.
• Ability to innovate and improve administrative procedures.
• Experience in administrative roles and a business administration qualification.
• Prior safeguarding knowledge is desirable.
• Sensitivity to cultures, traditions and activities within the Diocese’s parishes.

Responsibilities

• Provide administrative support to the Bishop of Leeds and the Safeguarding team, including email and letter communications, query management, and PTO/OPTO paperwork preparation.
• Ensure the bishop's office safeguarding processes are robust and aligned with published guidance.
• Facilitate collaboration between the Bishop's office and the diocesan safeguarding office through regular meetings and direct work with both teams.
• Support the administrative review of clergy personal files and develop clear processes for their management.
• Streamline the Permission to Officiate process locally, adhering to guidelines and developing electronic and physical filing systems.
• Identify gaps and develop new processes locally, with the ability to elevate suggestions to the safeguarding team.
• Manage a busy workload, prioritise tasks, and meet deadlines.
• Handle confidential information in line with GDPR and local policies.
• Demonstrate sensitivity to the Diocese's parishes and maintain professional discretion.
• Be flexible and willing to travel between Leeds sites as needed.

Skills

Excellent IT skills

Strong communication

Innovation / process improvement

Administrative experience

Education

Business administration qualification

Job description

Job Description

As the Senior Administrator you will play a vital role in providing administrative support to key stakeholders, including the Bishop of Leeds and the Safeguarding team. Your responsibilities will encompass a range of tasks, from managing communications and arranging meetings to ensuring processes match with current compliance requirements and suggesting process improvements.

Job Description

As the Senior Administrator you will play a vital role in providing administrative support to key stakeholders, including the Bishop of Leeds and the Safeguarding team. Your responsibilities will encompass a range of tasks, from managing communications and arranging meetings to ensuring processes match with current compliance requirements and suggesting process improvements. You will act as a bridge between the Bishop's office and the diocesan safeguarding team, facilitating effective collaboration and information exchange. Additionally, you will contribute to the development of clear processes for clergy personal files and streamline the Permission to Officiate Process ensuring compliance with guidelines and robust local procedures. The post is office based and will involve working across two Leeds-based sites:

• The Bishop of Leeds Office, Hollin House, Weetwood Avenue, Leeds, LS16 5NG and
• Leeds Diocesan Office, 17-19 Church House, York Place, Leeds, LS1 2EX

Both are easily accessible by public transport. Interviews will take place in person on Monday 2 November 2026 at The Bishop Of Leeds Office, Hollin House, Weetwood Avenue, Leeds LS16 5NG

Responsibilities

• Provide administrative support to the Bishop of Leeds and the Safeguarding team, including email and letter communications, query management, and PTO/OPTO paperwork preparation.
• Ensure the bishop's office's safeguarding processes are robust and aligned with published guidance.
• Facilitate collaboration between the Bishop's office and the diocesan safeguarding office through regular meetings, communication, and direct work with both teams.
• Support the administrative review of clergy personal files and develop clear processes for their management.
• Streamline the Permission to Officiate process at a local level, adhering to published guidance and developing electronic and physical filing systems.
• Identify gaps and develop new processes locally, with the ability to elevate procedural suggestions to the safeguarding team.
• Manage a busy workload, prioritize tasks, and meet deadlines effectively.
• Handle confidential information in line with GDPR and local policies.
• Demonstrate sensitivity to the cultural and traditional diversity within the Diocese's parishes.
• Maintain a flexible work approach and be willing to travel between sites as needed.

Qualifications

• Excellent IT skills are essential, along with strong communication abilities, both written and verbal.
• The ability to innovate, initiate, and maintain effective administrative procedures is crucial.
• Experience in administrative roles and a relevant business administration qualification are required.
• Prior knowledge or experience in a safeguarding setting is desirable.
• Sensitivity to different cultures, traditions, and activities within the Diocese's parishes is essential.
• A flexible work approach and the ability to work collaboratively as part of a small team are key.
• The capacity to relate to a wide range of people and organizations is important.
• The ability to ensure personal and professional development is valued.
• Trustworthiness in managing sensitive data with discretion and integrity is a must.
• An empathetic understanding of the Church of England's faith and mission, as well as a commitment to reflecting Diocesan values, is essential.