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Vacancy Filler; Hadleigh; On-site; GBP 12,000 - 18,000; Part time

Job summary

The Salvation Army in Hadleigh seeks an organised Administrator to provide broad administrative and financial support to the Mission Team at Hadleigh Farm Estate. You will work closely with the Emerging Mission Officer and Pioneer Leaders to support Camps, FX and Corps activities, managing data, finances and events.

Key duties include filing, payments, invoicing, budgets, DBS checks and volunteers, with a strong emphasis on confidentiality and efficient teamwork within a Christian ethos.

Qualifications

• Significant experience in an administrative support role.
• Advanced working knowledge of Microsoft Word and Excel.
• Excellent written and verbal communication skills; strong numeracy (GCSE English & Maths).
• Excellent organisational skills with the ability to prioritise and manage a varied workload.

Responsibilities

• Maintain accurate electronic and paper filing systems.
• Support financial administration: accounts, payments, invoices and budgets.
• Manage petty cash and financial records in line with procedures.
• Coordinate hall bookings, licences, payments and client communications.
• Support maintenance of IT equipment and office supplies.
• Assist with organisation of annual events and community programmes.
• Take accurate minutes and maintain records of meetings.
• Assist DBS checks and volunteer administration processes.
• Support the Emerging Mission Officer and Pioneer Leaders.

Skills

Administrative experience

MS Word

Excel

Written & verbal communication

Numeracy

Organisation

Independent working

Confidentiality

Relationship-building

Education

GCSE English & Maths

Tools

Microsoft Word

Microsoft Excel

Job description

Working hours: 15 hours per weekInterview Date: To be confirmedWe are seeking an organised and proactive Administrator to provide a wide range of administrative and financial support to our Mission Team at Hadleigh Farm Estate (HFE), including Camps at HFE, Fresh Expressions (FX) and Corps activities. Working closely with the Emerging Mission Officer, you will play a key role in supporting the smooth and effective delivery of our mission and community engagement work.

Job Summary and Key Responsibilities:

This is an excellent opportunity for an experienced administrator who enjoys working in a varied role, supporting colleagues, volunteers, and community initiatives while contributing to meaningful work.

As Administrator, you will be responsible for delivering high-quality administrative support across a range of activities. Your duties will include: Maintaining accurate and secure electronic and paper filing systems. Supporting the Business Administration Team with financial administration, including accounts maintenance, processing payments, raising invoices, and assisting with budgets and annual accounts. Managing petty cash and financial records in line with organisational procedures. Coordinating hall bookings, licence agreements, payments, and client communications. Supporting the maintenance and servicing of IT equipment. Managing office supplies and stock levels, placing orders where required. Assisting with the organisation and administration of annual events, appeals, and community programmes. Managing incoming correspondence and responding to routine enquiries. Taking accurate minutes and maintaining records of meetings. Supporting DBS checks and volunteer administration processes. Providing comprehensive administrative support to the Emerging Mission Officer and Pioneer Leaders.

Successful candidate will have:

Significant experience in an administrative support role. Advanced working knowledge of Microsoft Word and Excel. Excellent written and verbal communication skills. Strong numeracy skills and GCSE-level English and Maths (or equivalent). Excellent organisational skills with the ability to prioritise and manage a varied workload. Ability to work independently and use initiative. Experience handling confidential information with discretion. Strong relationship-building skills and the ability to work effectively with colleagues and members of the community. A conscientious, flexible and results-focused approach. Ability to work within The Salvation Army's Christian ethos and values of integrity, accountability, compassion, passion, boldness and respect.

This role offers the opportunity to support meaningful community and mission work while working as part of a committed and supportive team. If you are a highly organised administrator with excellent attention to detail and a passion for supporting impactful community work, we would love to hear from you.

Appointment will be subject to satisfactory references, a criminal record check (DBS:a satisfactory Enhanced DBS Disclosure of the Adult Workforce) and evidence of your Right to Work in the UK in line with Home Office requirements. As we are not a licensed sponsor, applicants must already have the right to work in the UK. Details on how to prove your Right to Work can be found here.

The Salvation Army actively promote equality of opportunity for all with the right mix of talent, skills and potential, and we welcome applications from a wide range of candidates, including those with criminal records. Please note that any Salvation Army employees who are under notice of redundancy and apply for this position will be given priority consideration. We reserve the right to close this advert earlier if we feel that we have received sufficient applications. Promoting equality in the workplace and as a disability confident leader scheme employer, we guarantee to interview all disabled applicants who meet all the minimum essential criteria for the vacancy.