MIS Support Officer

University Hospitals Bristol NHS Foundation Trust; Bristol; On-site; GBP 31,000 - 38,000; Full time

Job summary

A leading healthcare provider is seeking an MIS Support Officer to assist with procurement functions and the Genesis Managed Inventory System. The role requires effective communication, experience with purchasing systems, and the ability to train and support staff across multiple clinical sites. This Band 5 position offers a competitive salary with opportunities for career development in a diverse and inclusive environment.

Qualifications

• Experience of using purchasing and MIS systems in clinical areas.
• Understanding departmental needs to support day-to-day operations.

Responsibilities

• Support the operation and maintenance of the Genesis system.
• Provide support and training to users across various clinical areas.
• Work with Surgery procurement group to monitor savings plans.

Skills

Communication

Keyboard Skills

Understanding of EROS and PRM

Job description

This post is only open to internal applicants.

MIS Support Officer

Band 5

Main area Management Office Grade Band 5 Contract Permanent Hours Full time - 37.5 hours per week (Monday to Friday) Job ref 387-S9288-MF

Site Bristol Royal Infirmary Town Bristol Salary £31,049 - £37,796 pa pro rata Salary period Yearly Closing 04/07/2025 23:59 Interview date 10/07/2025

As an organisation we recognise the value of a healthy work-life balance. When applying, speak to us about how we might be able to accommodate flexible working, so your work life fits around your home life.

We particularly welcome applications from Black, Asian and minority ethnic candidates as they are under-represented within the Trust.

The Division of Surgery is advertising for an MIS Support Officer role. This B5 post supports the procurement function within the Division, but also supports the Genesis Managed Inventory System across the trust.

Main duties of the job

The post is based at the BRI but may involve working across the sites held in UHBW, St Michaels Hospital, The Bristol Royal Hospital for Children, South Bristol Community Hospital and Weston General. The postholder supports the operation and maintenance of the Genesis system and provides support and training to users. The postholder also works with the Surgery procurement assistant group to ensure all the divisions clinical services are supported and is involved in monitoring and delivering the savings plan.

Working for our organisation

University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England.

UHBW has been rated by the CQC as ‘Good’ overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond. As a forward-thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone’s throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer. UHBW is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we’re meeting our pledge.

Detailed job description and main responsibilities

For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy.

Person specification

Knowledge and Experience

• The post holder will need experience of using the purchasing and MIS systems in use across the theatre/endoscopy/cath labs/ITU and radiology departments here at UHBW
• The post holder will need understanding of the needs of the departments concerned, to be able to support the day to day MIS and procurement support needs of the trust, with the support of the MIS manager who will be largely spending time on the new systems deployment.

Skills and Abilities

• The post holder needs fair keyboard skills and good understanding of EROS and PRM as used in the MIS supported clinical areas
• The post holder needs to have good communication skills with all levels within the organisation, from B2/3 housekeeping and procurement assistants to the nursing teams and senior teams within the trust

We hope that you will decide to join us and become part of this exciting journey, helping us to shape our future together.

· As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application to ensure we’re meeting our pledge.

· The Trust is committed to investing in and caring for all our staff. We will support you in maintaining and improving your health and wellbeing, as well as your career development through management and training support - developing exceptional people for exceptional careers.

· UHBW is committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults.

· To comply with Part 7 of the Immigration Act 2016 all applicants must be able to speak fluent English to an appropriate standard which will be assessed at Interview.

· If you require sponsorship for a visa to work in the UK, to avoid disappointment, please check to ensure you are eligible under the UKVI points based system.

· The Trust uses electronic new starter forms on Trac to collect personal details. Information collected is securely stored and used to set up the employee record on the ESR HR system.

· By applying for this post, you are agreeing to University Hospitals Bristol and Weston NHS Foundation Trust transferring the information contained in this application to its preferred applicant management system. If you are offered a job, information will also be transferred into the national NHS Electronic Staff Records system.

· Please be aware of scams – unless specified above, we will only communicate with you via @recruit.trac.jobs or nhs.net e-mails and we will never ask you for any payments.

IMPORTANT:

Please note that if you apply for a position with this Trust, you may be contacted via Trac or via email. This includes invites for job interviews. We therefore recommend that you regularly check your Trac account and email accounts. We may also contact you by texting the mobile number, if provided, on the application form.

Due to the high number of applications that are received for some posts we may close this vacancy before the advertised closing date. Therefore, please apply for this post as soon as you can, if you are interested and you meet the requirements of the Person Specification

Only those candidates who clearly demonstrate how they meet the person specification will be shortlisted for this job.

As a guide interviews should usually take place within 3 weeks of the closing date.

When providing employment reference details, please provide correct work-related email addresses so references can be sought promptly when we are looking to progress your application. Your referee must all be known to you in a line manager or professional lead capacity.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Name Sian Lewis Job title Divisional Finance Manager Email address [e-mail] Telephone number 0787 1194051 Additional information

Discussion of the role can be with Sian Lewis, or with Thomas Cornfield, MIS and Procurement Lead. [e-mail]