Minute Taker (Grade E) - Admin & Clerical

Alphapark Limited; Kingston near Lewes; On-site; GBP 24,000 - 32,000; Full time

Job summary

Alphapark Limited is seeking an organised Minute Taker (Grade E) to support the Safeguarding Service in Children's Social Care. You will attend strategy and safeguarding meetings, produce accurate minutes, and maintain confidential records while liaising with social workers and partner agencies.

Ideal candidates will have experience in minute taking, strong communication skills, and proficiency in Microsoft Office. An enhanced DBS check is required and confidentiality is essential.

Qualifications

• Proven experience in minute taking or clerical admin.
• Ability to produce accurate, detailed minutes including verbatim when required.
• Excellent written and verbal communication; strong organisational skills.
• Understanding of confidentiality, data protection, and safeguarding principles.

Responsibilities

• Attend strategy and safeguarding meetings and produce accurate minutes.
• Maintain confidential records and liaise with social workers and partner agencies.
• Ensure minutes are comprehensive and verifiable for operational/legal purposes.
• Work with team to manage workload and deadlines.

Skills

Excellent written and verbal comms

Strong organisational skills

Discretion with confidential data

Verbatim minute taking

Proficient in MS Word/Outlook/Excel

Education

RSA II Word Processing

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

Minute Taker (Grade E) - Admin & Clerical

We are seeking an organised and detail-oriented Strategy Minute Taker to support Children's Social Care within the Safeguarding Service. The role involves attending strategy and safeguarding meetings, producing accurate and comprehensive minutes, maintaining confidential records, and liaising with social workers and partner agencies. The successful candidate will have excellent communication, administration, and word-processing skills, with the ability to handle highly sensitive information professionally and accurately. This role is essential in supporting safeguarding processes and ensuring clear, reliable records are maintained for operational and legal purposes.

Previous experience in minute taking, transcription, administration, or clerical support roles.Ability to produce accurate, detailed, and comprehensive minutes, including verbatim records where required.Excellent written and verbal communication skills.Strong organisational skills with the ability to prioritise workload and meet strict deadlines.Experience handling highly confidential and sensitive information with discretion and professionalism.Proficient in Microsoft Office applications, particularly Word, Outlook, and Excel.Good attention to detail and a high level of accuracy in all written work.Ability to work effectively with social workers, partner agencies, and other professionals.Strong interpersonal skills and the ability to communicate confidently both face-to-face and over the telephone.Good literacy and numeracy skills.RSA II Word Processing qualification (65 wpm with 95% accuracy) or equivalent qualification/experience.Ability to work independently and as part of a team.Experience working within a social care, safeguarding, local authority, healthcare, legal, or public sector environment is desirable.Understanding of confidentiality, data protection, and safeguarding principles.Enhanced DBS check required.