Merchandising Administrator

Acapella Recruitment; Leeds; On-site; GBP 28,000 - 38,000; Full time

Job summary

Acapella Recruitment in Leeds is seeking a Merchandising Administrator to support the merchandising team with product data, reporting, and stock coordination. This full-time, office-based role requires strong data accuracy and organisational skills to drive product performance and sales.

You will maintain product information across systems, assist with weekly reports, manage stock levels, and coordinate with logistics.

Qualifications

• Experience in retail or office administration; merchandising experience preferred but not essential.
• Strong proficiency in Microsoft Excel and confidence working with data.
• Excellent organisational and time management skills.
• High level of accuracy and attention to detail.
• Clear and confident communication skills.
• Ability to work independently as well as part of a team.
• Interest in retail, fashion or consumer goods industries is a plus.

Responsibilities

• Accurately set up and maintain product information across internal systems.
• Ensure all product details (pricing, descriptions, sizes, categories) are correct and up to date.
• Liaise with merchandising and logistics to ensure timely delivery and product launches.
• Assist with weekly and ad hoc sales and stock reporting.
• Track performance of ranges and highlight key trends to the merchandising team.
• Support intake planning and forecasting activities.
• Monitor stock levels and flag availability issues or risks.
• Assist in managing allocations and replenishments.
• Coordinate with warehouse or supply chain teams on deliveries and stock movements.
• Provide administrative support to the merchandising teams and prepare materials for trade meetings.
• Suggest and implement improvements to administrative processes.
• Maintain organised files, trackers, and records.

Skills

Organisational skills

Attention to detail

Communication skills

Team player

Independent worker

Tools

Microsoft Excel

Job description

Competitive Salary, based on experience

Full Time (35 hours per week)

Office-based (Leeds)

The Merchandising Administrator is highly organised; detail orientated and provides support to the merchandising team in the day-to-day operations that drive product performance and sales success. This role will be responsible for maintaining accurate product data, assisting with reporting and analysis, and ensuring smooth coordination between departments. It requires a high level of accuracy, initiative, and a proactive approach to problem-solving.

Key Responsibilities:

Product & Data Administration

• Accurately set up and maintain product information across internal systems.
• Ensure all product details (pricing, descriptions, sizes, categories) are correct and up to date.
• Liaise with the merchandising and logistics team to ensure timely delivery and product launches.

Reporting & Analysis

• Assist with weekly and ad hoc sales and stock reporting.
• Track performance of ranges and highlight key trends to the merchandising team.
• Support with intake planning and forecasting activities.

Stock Management

• Monitor stock levels and flag any availability issues or potential risks.
• Assist in managing allocations and replenishments where required.
• Management and processing of stock takes supporting stores when necessary.
• Coordinate with warehouse or supply chain teams on deliveries and stock movements.

Team Support & Communication

• Provide administrative support to the merchandising teams.
• Help prepare documents, presentations, or analysis for trade meetings.
• Act as a key point of contact for queries related to product or stock data.

Process Improvement

• Suggest and implement ways to improve administrative processes.
• Maintain clear and organised files, trackers, and records.

Skills & qualifications required:

• Previous experience in a retail or office administration role (merchandising experience preferred but not essential)
• Strong proficiency in Microsoft Excel and confidence working with data.
• Excellent organizational and time management skills.
• High level of accuracy and attention to detail.
• Clear and confident communication skills.
• Ability to work independently as well as part of a team.
• Interest in retail, fashion, or consumer goods industries is a plus.

Other attributes required:

• Performance: Proactive, team-oriented, able to work under pressure and adaptable mindset.
• Passion for Retail: A love of retail and good commercial awareness.
• Team Player: Collaborative mindset and willingness to work across departments.
• Support: Perform any other duties as reasonably directed by management.