Management Assistant - HC620968

Hampshire County Council; Basingstoke; On-site; GBP 26,000 - 29,000; Full time

Job summary

Hampshire County Council is hiring a Management Assistant to support the Senior Leadership Team of Hampshire Constabulary. The role involves managing diaries, recording meetings, and coordinating with key stakeholders in an administrative capacity. Applicants should have administrative experience and proficiency in Microsoft Office.

Qualifications

• Relevant secretarial or administrative experience in an office environment.
• Substantial experience of typing/word processing.
• Computer literate with proficiency in Microsoft Office Suite.

Responsibilities

• Act as main point of contact for the Senior Leadership Team.
• Record and produce key decisions and meeting minutes.
• Coordinate with internal and external partners.

Skills

Typing

Document layout

Microsoft Office Suite

Education

QCF Level 2 (3-5 passes including English and Mathematics) or equivalent work experience

Job description

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Job Title: Management Assistant - HC620968

Location: Can be Andover, Basingstoke, Hart or Rushmoor

Salary: Scale 4, £26,106 - £28,653 per annum

Contract: Temporary for 12 Months - with a possibility of becoming Permanent. The decision will be made by the Manager by the end of the 12 months. Please note: a Permanent contract is not guaranteed.

Closing Date: Friday 27th June 2025 at 23:59 hours

Information for Internal Staff who wish to apply for this role as a secondment:

If you would like to apply for this temporary post as a secondment, you must have the prior approval of your current Line Manager and Head of Department. Please ensure you have completed the ‘Police Staff Internal Secondment Declaration’ and forwarded it as instructed to obtain their sign-off. This step must be completed so the form is submitted as part of the application process, prior to the vacancy’s closing date. Your declaration form should be uploaded alongside your application form. Note that completion of this declaration is required whether or not your application is supported. Lack of managerial support will not prohibit you from applying, but it may have implications on your employee status. Such applications will be treated on a case-by-case basis following consultation with the Head of HR & OD, as per the Secondment guidance.

About the Role

To provide a range of support services to the Senior Leadership Team of Hampshire Constabulary and Joint Operations Unit.

Key Accountabilities include but are not limited to:

1. To act as a main point of contact for the Senior Leadership Team, maintaining electronic diaries, arranging and organising meetings and conferences. To support Senior Leaders responsible for force-wide areas of business including control strategies.
2. To record and produce key decisions, actions, and risks at relevant meetings. To produce typed full minutes of meetings if mandated.
3. To coordinate and liaise with internal and external key partners and stakeholders.
4. To create and maintain a variety of computerised records and indices specific to roles and Commands.
5. To monitor and manage Senior Leaders’ email and mailboxes, including during periods of leave and absence, and maintain GDL and Command mailboxes when applicable.

For more information about the role, click here.

Educated to QCF Level 2 (3-5 passes including English and Mathematics) OR equivalent work experience.

Relevant secretarial or administrative experience in an office environment.

Substantial experience of typing/word processing and proficiency in document layout.

Computer literate - experienced in Microsoft Office suite: Outlook, Excel, Word, PowerPoint, and Teams.

Contact details for an informal discussion

Please contact the Recruitment Team at [e-mail] or call 023 8045 1611.

Note: The email address provided will be used for contact throughout the application process. Ensure it is accessible, as contact details cannot be amended later. The process may take several months for some roles.

Hampshire and Isle of Wight Constabulary is an inclusive employer committed to workforce diversity. We promote flexible working and encourage applications from all community sections.

We support equality through initiatives and the Positive Action team, available at [e-mail].

We are committed to the Disability Confident campaign, providing reasonable adjustments during recruitment and promotions. Please disclose any needs early in the process.