Meetings and Events Project Manager

Emota; London; On-site; GBP 40,000 - 70,000; Full time

Job summary

Join a dynamic global events agency that specializes in creating impactful experiences. This role offers the opportunity to manage corporate events, ensuring they are profitable and meet client expectations. You'll be responsible for all logistical elements, from venue management to budget oversight, while collaborating with various stakeholders. With a focus on delivering exceptional customer service and maintaining strong supplier relationships, this position promises a rewarding career path in a supportive environment that values diversity and inclusion. If you're passionate about event management and eager to make a difference, this opportunity is perfect for you.

Benefits

Volunteer Days

Enhanced Annual Leave

Company Pension

Life Insurance

Health Insurance

Qualifications

• 3+ years of event management experience delivering corporate events.
• Experience managing event budgets from planning to reconciliation.

Responsibilities

• Manage venues and logistical arrangements for events.
• Deliver excellent customer service aligned with client goals.
• Prepare and maintain budgets throughout each event's lifecycle.

Skills

Event Management

Budget Management

Client Liaison

Team Motivation

Attention to Detail

Excel Skills

Job description

Reporting into a Project Director, you will manage global meetings, events, and congress participation for our pharmaceutical clients. You will ensure each event is profitable, compliant, and meets clients' and team’s expectations. You will be responsible for all logistical elements and budget management, supported by a Project Executive who will manage attendee participation.

This role, which includes national and international travel, involves client partnership, supplier, and financial management at all stages of the delivery—pre, on-site, and post-event.

We offer a comprehensive benefits package, including volunteer days, enhanced annual leave with buy/sell options, a company pension, life and health insurance, and many other benefits.

What will you do…

1. Project Management:
2. Manage all venues and logistical arrangements including congress attendance, business centres, dinners, break-outs, housing blocks, and attrition.
3. Manage congress sponsorship activities, including approval processes, liaising with client contracting teams, and booth providers.
4. Coordinate client requirements with third-party suppliers and internal service providers.
5. Produce, manage, and circulate key communications, such as weekly status reports.
6. Conduct site inspections, plan meetings with suppliers, and oversee event delivery.
7. Manage post-event metric reporting.

1. Client Liaison and Development:
2. Deliver excellent customer service aligned with client goals.
3. Plan, attend, and implement client planning meetings—face-to-face, hybrid, and virtual—including debriefs.
4. Prepare and maintain budgets throughout each event's lifecycle, including invoice approvals.
5. Track financials, conduct regular health checks, and ensure positive cash flow.
6. Manage scope to identify and bill out-of-scope activities.
7. Track cost savings and avoidance measures.
8. Ensure compliance with invoicing procedures.
9. Maintain congress cross-charge budgets throughout each event.

1. General:
2. Collaborate with support departments to meet client metrics.
3. Assist new starters as a ‘Buddy’.
4. Apply our mission, vision, and values.
5. Follow all company and client procedures.
6. Maintain good relationships with hotels, venues, and suppliers for value optimization.
7. Represent the agency professionally as an ambassador.

What do you need to have…

• At least 3+ years of event management experience delivering corporate events.
• Experience managing event budgets from initial planning through revisions and reconciliation.
• Ability to motivate teams and work professionally within a team.
• Strong attention to detail, accuracy, consistency, and customer service focus.
• Intermediate Excel skills for managing complex spreadsheets.
• Willingness and ability to travel internationally onsite.

A bit about us…

Emota is an award-winning global events agency creating engaging, impactful experiences.

Inizio Engage XD is a unique communications group, partnering with clients to provide employee engagement, learning, training, scientific engagement, and capability building solutions, all underpinned by behavioral science. We deliver live and virtual experiences, including film, digital, and immersive content.

Don't meet every requirement? That's okay! We value diversity and inclusion, and encourage you to apply regardless of your experience level. You might be the perfect fit for this or other roles.

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